Program Coordinator, Enterprise Strategy

SLAC; Palo Alto (CA); Hybrid; USD 114,903,000 - 134,789,000; Full time

Benefits offered by this job

18+ PTO days

Tuition assistance

Hybrid work options

403(b) plan

Mental health and wellness programs

Commuter benefits

Job summary

Stanford University in Stanford, CA is seeking a Program Coordinator, Enterprise Strategy Operations to provide administrative and programmatic support for enterprise-wide Stanford Medicine programs and high-impact events.

The role manages scheduling, budgeting, travel, and documentation, coordinating with vendors and teams, ensuring accuracy and timely delivery of reports and materials.

Qualifications

• High school diploma and four years of administrative experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize, multi-task, and work with limited supervision.

Responsibilities

• Provide administrative and programmatic support for enterprise-wide Stanford Medicine programs and events.
• Schedule, organize, and operate conferences, seminars, and events with vendors.
• Draft and edit documents for presentations, handouts, grants, and reports.
• Create complex reports and spreadsheets using specialized software.
• Manage calendars, travel arrangements, and budget reconciliation.

Skills

Office software

Scheduling

Event planning

Budgeting

Communication

Education

High school diploma

Tools

Excel

Microsoft Office

Job description

Program Coordinator, Enterprise Strategy

Stanford, CA, United States (Hybrid)

Job Description

The Stanford Medicine Enterprise Strategy Team is looking for a Program Coordinator, Enterprise Strategy Operations to provide administrative and programmatic supportof enterprise-wide Stanford Medicine programs and high-impact events.

Budgeted Salary Range: The expected pay range for this position is $40.10 to $47.04 per hour.

Core Duties:

Act on behalf of the supervisor, department manager, or chair inregards to establishing priorities and identifying and resolvingproblems that are administrative in nature.

Oversee and/or perform duties associated with scheduling,organizing, and operating complex conferences, seminars, and events,including arranging with vendors for services, overseeing the productionand distribution of materials, administering logistics, and managingevent within budget.

Compose and draft documents and correspondence for presentations,course handouts, grants, conferences, seminars, and reports. Performsubstantial editing and fact checking. Create, maintain, modify, and/orensure accuracy of content in various unit documents, displays, reports,brochures, social media, and/or websites.

Plan and schedule calendar(s) with limited consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.

Create complex reports and spreadsheets which may utilizespecialized software and systems.

Oversee and/or process a variety of complex financialtransactions; produce, monitor, and reconcile budget statements;research, identify, and resolve discrepancies. May assist with capitalor special equipment requests and/or vendor selection.

Coordinate and monitor routine maintenance services completion.Plan and coordinate office moves and/or minor renovationprojects.

May lead staff or supervise day-to-day work of student and/ortemporary workers, including scheduling, assigning, and prioritizingworkloads, setting appropriate deadlines, reviewing work for quality andtimeliness, and providing performance review input.

High school diploma and four years of administrative experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with officesoftware and email applications.

Demonstrated success in following through and completingprojects.

Excellent organizational skills and attention to detail.

Excellent Strong verbal and written communicationskills.

Excellent customer service and interpersonal skills.

Ability to prioritize, multi-task, and assign work toothers.

Ability to take initiative and ownership of projects.

Ability to routinely and independently exercise sound judgment inmaking decisions.

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more