Program Coordinator, Enterprise Strategy

Stanford University; Palo Alto (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

The Stanford Medicine Enterprise Strategy Team is looking for a Program Coordinator, Enterprise Strategy Operations to provide administrative and programmatic support of enterprise-wide Stanford Medicine programs and high-impact events.

Budgeted Salary Range: The expected pay range for this position is $40.10 to $47.04 per hour.

Qualifications

• High school diploma and four years of administrative experience.
• Advanced computer skills with office software and email.
• Excellent organizational and communication abilities.
• Ability to prioritize, multi-task, and work independently.

Responsibilities

• Act on behalf of supervisor to set priorities and resolve administrative problems.
• Schedule, organize, and run complex conferences and events; manage vendors and budgets.
• Prepare documents and drafts for presentations, handouts, grants, conferences, seminars, and reports.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Oversee financial transactions; monitor budgets and reconcile statements.
• Coordinate maintenance, office moves, and minor renovations.
• Lead staff or supervise student/temporary workers as needed.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Prioritization

Initiative

Education

High school diploma

Tools

Office software

Job description

The Stanford Medicine Enterprise Strategy Team is looking for a Program Coordinator, Enterprise Strategy Operations to provide administrative and programmatic supportof enterprise-wide Stanford Medicine programs and high-impact events.

Budgeted Salary Range: The expected pay range for this position is $40.10 to $47.04 per hour.

Responsibilities

Core Duties

• Act on behalf of the supervisor, department manager, or chair inregards to establishing priorities and identifying and resolvingproblems that are administrative in nature.

• Oversee and/or perform duties associated with scheduling,organizing, and operating complex conferences, seminars, and events,including arranging with vendors for services, overseeing the productionand distribution of materials, administering logistics, and managingevent within budget.

• Compose and draft documents and correspondence for presentations,course handouts, grants, conferences, seminars, and reports. Performsubstantial editing and fact checking. Create, maintain, modify, and/orensure accuracy of content in various unit documents, displays, reports,brochures, social media, and/or websites.

• Plan and schedule calendar(s) with limited consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.

• Create complex reports and spreadsheets which may utilizespecialized software and systems.

• Oversee and/or process a variety of complex financialtransactions; produce, monitor, and reconcile budget statements;research, identify, and resolve discrepancies. May assist with capitalor special equipment requests and/or vendor selection.

• Coordinate and monitor routine maintenance services completion.Plan and coordinate office moves and/or minor renovationprojects.

• May lead staff or supervise day-to-day work of student and/ortemporary workers, including scheduling, assigning, and prioritizingworkloads, setting appropriate deadlines, reviewing work for quality andtimeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities

• Advanced computer skills and demonstrated experience with officesoftware and email applications.

• Demonstrated success in following through and completingprojects.

• Excellent organizational skills and attention to detail.

• Excellent Strong verbal and written communicationskills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize, multi-task, and assign work toothers.

• Ability to take initiative and ownership of projects.

• Ability to routinely and independently exercise sound judgment inmaking decisions.