Program Coordinator - Administrative Support

Texas Tech University - Health Sciences Center; Lubbock (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health plans

Paid Time Off

Retirement plans

Wellness programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) is seeking an experienced administrative professional to support the program director and coordinate academic and operational activities. The role emphasizes accurate travel arrangements, reimbursements, licensure tracking, and procurement processes.

Applicants should have a high school diploma and at least six years in related work; experience in higher education is preferred.

Qualifications

• High school diploma or equivalent required; six years of related experience preferred.
• Experience providing administrative support in academic or health sciences settings is advantageous.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Coordinate and process travel, reimbursements, and related documentation for faculty and fellows.
• Monitor and manage licensure and regulatory renewals for faculty.
• Process reimbursement requests in line with institutional policies.
• Order and maintain office supplies for administrative staff and educational personnel.
• Ensure compliance with university and departmental procurement requirements.
• Track credit card transactions and required documentation.
• Support Faculty Success records and CV updates.
• Assist subspecialty divisions with departmental processes and procedures.
• Maintain accurate records and documentation to support operations and finances.
• Collaborate with faculty and leadership to ensure efficient departmental operations and excellent customer service.

Skills

Administrative support

Higher education familiarity

Education

High school diploma or equivalent

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

Supports the program director by performing administrative dutiesrelated to planning, directing and coordinating both the academicand operational activities of the program.

Major/Essential Functions

• Coordinate and process travel arrangements, reimbursements, andrelated documentation for faculty and fellows.
• Monitor and manage faculty licensure and DEA registrationrenewals, ensuring compliance with all regulatoryrequirements.
• Process faculty reimbursement requests in accordance withinstitutional and departmental policies.
• Order and maintain office supplies for administrative andeducational personnel.
• Ensure departmental purchasing activities comply withuniversity, state, and departmental procurement requirements.
• Review and track departmental credit card transactions,ensuring required documentation is submitted accurately andtimely.
• Assist faculty with maintaining Faculty Success records,including activity reporting and curriculum vitae (CV)updates.
• Provide administrative support to assigned subspecialtydivisions, serving as a resource for faculty and staff ondepartmental processes and procedures.
• Maintain accurate records, tracking systems, and documentationto support operational and financial activities.
• Collaborate with faculty, staff, and departmental leadership toensure efficient departmental operations and outstanding customerservice.

Required Qualifications

High school plus six years experience in related field. Additionaleducation may substitute for experience on a year for yearbasis.

Preferred Qualifications

Experience with administrative support or operational supportwithin higher education.

Required Attachments

Resume / CV

Optional Attachments

Recommendation/Referral

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15

Pay Grade Maximum

20

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act websiteat https://www.ttuhsc.edu/compliance/clery-report.aspx.