Program Coordinator

Beacon Hill Staffing Group; Chicago (IL); On-site; USD 52,000 - 64,000; Full time

Job summary

Beacon Hill Staffing Group partners with a growing association in downtown Chicago to hire a Program Coordinator to start immediately. This role offers a visible, high-impact opportunity to shape programs that directly enhance member experience and engagement.

You will coordinate programs, events, webinars, and committees, manage timelines and communications, and collaborate with volunteers and internal teams to ensure successful delivery and strong member relations.

Qualifications

• 2+ years of program coordination or related field
• Strong organizational skills and deadline management
• Excellent written and verbal communication skills
• Experience coordinating virtual and/or in-person events
• Proficiency with CRM or AMS is a plus
• Bachelor's degree preferred or equivalent work experience

Responsibilities

• Serve as a central point of coordination for programs, initiatives, and member-facing activities
• Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings
• Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals
• Manage program timelines, materials, communications, and logistics from planning through completion
• Maintain strong relationships with members, sponsors, speakers, and external partners
• Track program participation, engagement, and feedback; prepare reports and recommend improvements
• Support marketing efforts by coordinating program-related content, email communications, and website updates
• Assist with budget tracking, vendor coordination, and invoice processing for programs and events

Skills

Organizational skills

Verbal & written communication

Attention to detail

Customer service mindset

Collaborative teamwork

Event coordination

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office Suite

CRM systems

Association Management System

Job description

Beacon Hill has partnered with a growing association in downtown Chicago in hiring a Program Coordinator to start immediately! This is a great opportunity to play a visible, high-impact role shaping programs that directly enhance member experience and engagement.

Responsibilities:

• Serve as a central point of coordination for programs, initiatives, and member-facing activities
• Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings
• Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals
• Manage program timelines, materials, communications, and logistics from planning through completion
• Maintain strong relationships with members, sponsors, speakers, and external partners
• Track program participation, engagement, and feedback; prepare reports and recommend improvements
• Support marketing efforts by coordinating program-related content, email communications, and website updates
• Assist with budget tracking, vendor coordination, and invoice processing for programs and events
• Provide administrative support for committees, including scheduling meetings, preparing agendas, and taking notes
• Ensure a high level of member satisfaction by responding to inquiries and providing timely, professional communication
• Identify opportunities to enhance programming and increase member engagement

Requirements

• 2+ years of experience in program coordination, association management, event planning, or related field
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and ability to execute tasks accurately
• Proficiency in Microsoft Office Suite; experience with CRM or association management systems is a plus
• Ability to work collaboratively with cross-functional teams and volunteer leadership
• Experience coordinating virtual and/or in-person events preferred
• Strong customer service mindset with a focus on member experience
• Bachelor's degree preferred or equivalent work experience
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.