Program Associate, CARE: Financial & Administrative Lead

Florida State University; Tallahassee (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Florida State University is seeking an University Business Administrators professional for the CARE Center within the Division of Undergraduate Studies. You will handle financial activities, processing transactions such as P-Card, procurement, scholarships, and travel, serving as the primary fiscal support for SSS and local grants.

You will ensure timely, compliant processing and act as a P-Card proxy. You will manage CARE facilities, room reservations, and vehicle scheduling while supporting

Qualifications

• High school diploma or equivalent with four years' experience or an equivalent combination of post-high school education and experience.
• Experience in university-level administrative or financial processes is preferred.
• Excellent communication and organizational skills are required.

Responsibilities

• Responsible for financial activities and administrative functions for CARE, processing P-Card, Procurement, Scholarship, and Travel transactions; serves as primary fiscal support for SSS and local grant programs.
• Ensure transactions are processed accurately and timely, in compliance with policies; act as P-Card proxy and backup for financial functions within UGS.
• Coordinate administrative functions for CARE facilities and shared resources; act as Property Custodian; manage room reservations and scheduling; oversee department vans and golf carts.
• Assist program managers with project and grant administration; monitor grant expenditures and fund availability; support purchasing, travel, and grant-related transactions; provide reporting and compliance support.
• Provide departmental HR transactional support in coordination with CARE HR; assist with onboarding, documentation, routine HR transactions, personnel actions, and grant stipends.
• Provide administrative support to CARE leadership and staff; coordinate meetings, maintain records, prepare documents, support events and projects, and liaise with University offices and partners.

Skills

Communication

Interpersonal skills

Multitasking

Policy interpretation

Detail orientation

Education

High school diploma or equivalent

Tools

OMNI system

Microsoft Office

Zoom

Job description

Florida State University is seeking an University Business Administrators professional for the CARE Center within the Division of Undergraduate Studies. You will handle financial activities, processing transactions such as P-Card, procurement, scholarships, and travel, serving as the primary fiscal support for SSS and local grants.

You will ensure timely, compliant processing and act as a P-Card proxy. You will manage CARE facilities, room reservations, and vehicle scheduling while supporting