Campus Programs & Operations Associate

Florida State University; Panama City (FL); On-site; USD 33,000 - 40,000; Full time

Job summary

Florida State University Panama City is seeking a Program Associate to support PCC Finance & Administration, Police & Public Safety, and Facilities, Operations and Maintenance. You will handle facility-use requests, enter requisitions, process monthly reconciliations, and back up travel approvals with guidance from the Dean and Associate Dean.

The role requires a high school diploma and four years of experience; candidates should be detail-oriented, able to multitask, and capable of coordinating

Qualifications

• A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Responsibilities

• Supports PCC Finance & Administration, Police & Public Safety, and Facilities, Operations, and Maintenance.
• Enters facility-use requests and work orders; runs request and biweekly event-schedule queries; formats reports for the Director of F&A, Facility Use Coordinator, Maintenance Supervisor, and Switchboard. Manages the parking permit program.
• Enters requisitions as backup for Facilities, Operations, and Maintenance, and Police & Public Safety. Processes monthly P-Card reconciliations, certification reports, and department ledger reconciliations. Backs up card access, key requests, and deposit slips.
• Backs up travel for interviewees, guests, and employees: obtains Dean/Associate Dean approval, enters requests, books reservations, communicates policies and details, and submits expense reports.
• Processes contracts for departments; drafts contracts as needed. Coordinates and leads Panama City Campus training on contracts and travel.
• Backs up the campus Switchboard and Mail Center; assists with the Schedule of Classes; maintains flyers in elevators and on bulletin boards; represents F&A at SGC meetings and briefs the Director on relevant issues. Performs other duties as needed.
• Assists campus departments and maintains cross-training to cover absences or workflow surges. Supports payroll by reviewing timecards and verifying cost center reports.

Skills

Customer service

Attention to detail

Multitasking

Prioritization

Education

High school diploma

Job description

Florida State University Panama City is seeking a Program Associate to support PCC Finance & Administration, Police & Public Safety, and Facilities, Operations and Maintenance. You will handle facility-use requests, enter requisitions, process monthly reconciliations, and back up travel approvals with guidance from the Dean and Associate Dean.

The role requires a high school diploma and four years of experience; candidates should be detail-oriented, able to multitask, and capable of coordinating