Program Coordinator (College of Arts and Sciences)

Florida State University; Tallahassee (FL); Vor Ort; USD 42.000 - 65.000; Vollzeit

Zusammenfassung

Florida State University’s College of Arts and Sciences seeks a Program Coordinator to join the Business Operations Support Team. You will provide fiscal and administrative support to interdisciplinary programs, collaborating with program directors and faculty to achieve goals.

You will coordinate travel, HR actions, event logistics, and budget monitoring while serving as a primary contact for participants and stakeholders. A collaborative environment and strong ownership are valued.

Qualifikationen

• Bachelor's degree is required; post-secondary education may substitute for experience at equivalent rate.
• Two years of experience in a relevant administrative or program support role.
• Strong organizational and communication skills for diverse stakeholders.

Aufgaben

• Coordinate travel, procurement, and HR actions for CoAS programs.
• Serve as primary contact for participants, visitors, and stakeholders.
• Coordinate logistics for lectures, workshops, conferences, and meetings.
• Provide on-site event support and setup/breakdown, including after-hours.
• Prepare meeting minutes and track follow-up items.
• Assist Program Director with activities, communications, and records.
• Reconcile financial transactions and monitor budgets.
• Coordinate fellowship and award paperwork and related documentation.

Ausbildung

Bachelor's degree

Two years of experience

High school diploma with six years experience

Jobbeschreibung

Job Title: Program Coordinator (College of Arts and Sciences)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63741

Florida State University College of Arts and Sciences

Responsibilities

The Program Coordinator is a member of the highly collaborative Business Operations Support Team (BOST) in the College of Arts & Sciences (CoAS). This position provides fiscal and administrative support to interdisciplinary programs within the CoAS. Working under the direction of the Associate Director, you'll work in collaboration with the Program Director and collaborate with faculty directors, staff, students, and university offices in support of accomplishing program goals.

Responsibilities include:

• Coordinating and processing all travel, procurement, and HR actions for CoAS interdisciplinary programs including administrative, fiscal and operational activities.
• Serving as a primary point of contact for program participants, visitors, and stakeholders while supporting the implementation of program goals established by leadership.
• Coordinating logistics for lectures, workshops, conferences, committee meetings, and other special events.
• Serving as on-site support during events and assisting with event setup and breakdown, which may include events outside of normal business hours.
• Coordinating and attending routine committee meetings, preparing meeting minutes and tracking follow-up items.
• Assisting Program Director with program activities, events, communications, records management, faculty and student support, and routine financial and administrative processes.
• Reconciling financial transactions and gathering documentation for budget monitoring.
• Coordinating graduate and undergraduate fellowship and award paperwork and related documentation. Responding to inquiries related to fellowship application and disbursements.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: post‑high school education may substitute for experience at the equivalent rate.)

Preferred Qualifications

• An individual who thrives in a collaborative environment while possessing a high degree of self‑motivation and ownership.
• Previous experience with FSU's administrative processes and systems is a plus!

Other Information

The Business Operations Support Team in the College of Arts & Sciences works to ensure continuity of business operations during unexpected challenges and staffing vacancies by providing fiscal and administrative support to the departments, programs, institutes, and centers across our college.

By partnering directly with units, we deliver tailored temporary operational support, comprehensive systems analysis and process implementation, and targeted training services. Our approach focuses on collaboration, customization and excellence.

Helpful

The College of Arts and Sciences is the largest and most academically comprehensive at FSU, encompassing 200-plus major programs of study and approximately 11,000 students.

Every day, an outstanding team of more than 2,200 faculty and staff members in the College of Arts & Sciences work together to deliver exceptional academic programming to our students, conduct groundbreaking research, and provide research and administrative support across nearly three dozen departments, programs, centers and institutes.

A career in the College of Arts & Sciences has global reach and meaningful impact, contributing directly to the success of the research and academic teaching efforts at Florida State University!

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

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Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.