Program & Operations Coordinator

Florida State University; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Job summary

Florida State University seeks an administrative support professional for ISL operations, providing calendar management, correspondence handling, and daily administrative functions. The role involves purchasing, budget tracking, reimbursements, travel, grant administration, and reports for leadership and funding agencies.

The role supports onboarding, engagement activities, reporting, and strategic planning, while coordinating outreach with partners and alumni.

Qualifications

• Bachelor’s degree and two years experience or a combination of post high school education and experience equal to six years.
• Experience coordinating meetings, conferences, or events.
• Experience with social media management and digital communications.
• Experience using Microsoft Office, Qualtrics, Canva, and website content management systems.
• Experience working in higher education, research administration, healthcare, aging services, or nonprofit organizations.
• Excellent written communication and organizational skills.

Responsibilities

• Provides administrative support for ISL operations and Director, including calendar management, correspondence, transaction processing, and daily functions.
• Represents ISL at events and supports outreach with organizations, healthcare partners, and alumni.
• Organizes ISL programs and events, managing logistics such as scheduling, registration, materials, and meeting minutes.
• Oversees project schedules, communications, documentation, and supports research activities, progress reports, IRB, and dissemination.
• Develops and distributes communications, manages website and social media, and coordinates student workforce development.

Skills

Meeting coordination

Written communication

Organizational skills

Independent work

Education

Bachelor’s degree

Tools

Microsoft Office

Qualtrics

Canva

CMS (website content management)

Job description

Florida State University seeks an administrative support professional for ISL operations, providing calendar management, correspondence handling, and daily administrative functions. The role involves purchasing, budget tracking, reimbursements, travel, grant administration, and reports for leadership and funding agencies.

The role supports onboarding, engagement activities, reporting, and strategic planning, while coordinating outreach with partners and alumni.