Program Associate (Panama City Campus)

Florida State University; Panama City (FL); On-site; USD 33,000 - 40,000; Full time

Job summary

Florida State University Panama City is seeking a Program Associate to support PCC Finance & Administration, Police & Public Safety, and Facilities, Operations and Maintenance. You will handle facility-use requests, enter requisitions, process monthly reconciliations, and back up travel approvals with guidance from the Dean and Associate Dean.

The role requires a high school diploma and four years of experience; candidates should be detail-oriented, able to multitask, and capable of coordinating

Qualifications

• A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Responsibilities

• Supports PCC Finance & Administration, Police & Public Safety, and Facilities, Operations, and Maintenance.
• Enters facility-use requests and work orders; runs request and biweekly event-schedule queries; formats reports for the Director of F&A, Facility Use Coordinator, Maintenance Supervisor, and Switchboard. Manages the parking permit program.
• Enters requisitions as backup for Facilities, Operations, and Maintenance, and Police & Public Safety. Processes monthly P-Card reconciliations, certification reports, and department ledger reconciliations. Backs up card access, key requests, and deposit slips.
• Backs up travel for interviewees, guests, and employees: obtains Dean/Associate Dean approval, enters requests, books reservations, communicates policies and details, and submits expense reports.
• Processes contracts for departments; drafts contracts as needed. Coordinates and leads Panama City Campus training on contracts and travel.
• Backs up the campus Switchboard and Mail Center; assists with the Schedule of Classes; maintains flyers in elevators and on bulletin boards; represents F&A at SGC meetings and briefs the Director on relevant issues. Performs other duties as needed.
• Assists campus departments and maintains cross-training to cover absences or workflow surges. Supports payroll by reviewing timecards and verifying cost center reports.

Skills

Customer service

Attention to detail

Multitasking

Prioritization

Education

High school diploma

Job description

Department

PCC Finance & Administration

Florida State University is one of the nation’s top public universities, and FSU Panama City amplifies the university’s efforts to preserve, expand, and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay and is only three miles from the beaches of the Emerald Coast. FSU PC currently houses 20 bachelor's programs, 9 master's programs, and 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit https://pc.fsu.edu/promise for information about our FSU PC Promise to students and https://pc.fsu.edu/ for more information about our campus. FSU Panama City also recently opened a brand new, residential housing complex on campus and right on the water. This new apartment-style complex at FSU PC houses both undergraduate and graduate students. For more information about our on-campus housing, visit https://seminolelandingfsu.com/.

Responsibilities

• Supports PCC Finance & Administration, Police & Public Safety, and Facilities, Operations, and Maintenance.
• Enters facility-use requests and work orders; runs request and biweekly event-schedule queries; formats reports for the Director of F&A, Facility Use Coordinator, Maintenance Supervisor, and Switchboard. Manages the parking permit program.
• Enters requisitions as backup for Facilities, Operations, and Maintenance, and Police & Public Safety. Processes monthly P-Card reconciliations, certification reports, and department ledger reconciliations. Backs up card access, key requests, and deposit slips.
• Backs up travel for interviewees, guests, and employees: obtains Dean/Associate Dean approval, enters requests, books reservations, communicates policies and details, and submits expense reports.
• Processes contracts for departments; drafts contracts as needed. Coordinates and leads Panama City Campus training on contracts and travel.
• Backs up the campus Switchboard and Mail Center; assists with the Schedule of Classes; maintains flyers in elevators and on bulletin boards; represents F&A at SGC meetings and briefs the Director on relevant issues. Performs other duties as needed.
• Assists campus departments and maintains cross-training to cover absences or workflow surges. Supports payroll by reviewing timecards and verifying cost center reports.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to establish effective working relationships with various departments in order to provide accurate documentation.
• Effective customer service skills are a must.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail to ensure invoices, procurement-cards, and travel are processed correctly and on time.
• Ability to multitask.

Helpful

During The First Two Months, The Program Associate Will Receive Structured, Hands-on Training To Build Familiarity With University Policies And Procedures. The Selected Candidate Will Work Closely With Their Supervisor To

• Participate in guided training sessions on university departments, purchasing, work orders, etc.
• Shadow experienced staff to learn daily workflows and deadlines.
• Gain an understanding of department responsibilities and requirements.
• Take on progressively more independent assignments with ongoing support and feedback.
• Establish strong working relationships with team members and campus partners.

By the end of the first 60 days, the Program Associate is expected to be working independently with training as needed, being familiar with the campus departments, budgets, and policies and procedures, contributing independently to the department while continuing to develop advanced skills.

Contact Info

Jackie Brodie

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Anticipated Salary Range

Starting at $36,250, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only. To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at [phone].

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position will start in late Fall 2026.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.