Senior Accounting Specialist - UBA/Center for Academic Professional Development

Florida State University; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Florida State University is seeking a Senior Accounting Specialist for the Center for Academic Professional Development (CAPD) in Tallahassee. You will manage CAPD accounts receivable, cash handling operations, and auxiliary billing within OMNI, ensuring accuracy and compliance.

You will also oversee specialized invoicing, perform reconciliations, and support financial reporting. The role includes managing purchasing/travel card activities and collaborating with university departments to meet

Qualifications

• Bachelor's degree and four years of accounting related experience or a combination of post high school education and accounting related experience.
• Experience with accounts receivable, cash handling, and billing processes.
• Proficiency with university financial systems and internal controls.

Responsibilities

• Manages CAPD accounts receivable, cash handling operations, and auxiliary billing.
• Oversees invoicing processing and auxiliary billing interfaces in OMNI.
• Performs detailed financial reconciliations and prepares financial statements.
• Reviews staff cashiering transactions and maintains revenue reporting.
• Manages purchasing and travel card programs and ensures compliance with policies.

Skills

Accounts receivable

Cash handling

Financial reconciliation

Billing & invoicing

Financial reporting

Internal controls

Customer service

Bank/Card disputes

Education

Bachelor's degree

Tools

OMNI system

myFSU

FSU accounting software

Job description

Job Title

Senior Accounting Specialist - UBA/Center for Academic Professional Development

Location

Tallahassee, FL

Regular/Temporary

Regular

Full/Part Time

Full-Time

Job ID

63686

Department

University Business Administrators - Center for Academic Professional Development (CAPD)

Responsibilities

This position manages the Center for Academic Professional Development (CAPD) accounts receivable, cash handling operations, auxiliary billing, and the FSU marketplace systems.

• Provides day-to-day guidance and coordination of accounts receivable and cash handling operations for the Center for Academic Professional Development (CAPD). Ensures compliance with University policy related to accounts receivables and cash handling. Interprets, develops, recommends and implements departmental policies and procedures to ensure compliance with University policy and ensures that the Center has the appropriate internal controls in place, including the proper assignment of duties. Trains cashiering staff on cashiering policies and is responsible for the daily revenue receipt matching. Serves as the direct contact for all outside customer service financial issues and questions. Manages responsibilities matching inhouse and FSU accounting and operational software systems.
• Oversees highly specialized invoicing processing through the department’s Registration system and FSU Auxiliary Billing in OMNI. Develops procedures for auxiliary billing and manages the interfaces and functionalities within these systems. Serves on all teams that map interfaces for all business operations between local and cloud environments. Responds to functionality issues and provides solutions and follow-up. Develops and maintains partnerships throughout the University in order to attain CAPD departmental goals and objectives.
• Conducts detailed financial analyses by auditing, verifying, and performing complex financial reconciliations of departmental receivables operations and follow-ups on delinquent items. Prepares financial statements and reports identifying problem accounts and works to ensure the collection of funds through written and oral communication. Collaborates with the Budget Manager on the implementation of accounting procedures, reconciliation procedures, and reports that support the business functions of CAPD.
• Manages the business revenue activities of CAPD by monitoring and verifying the accuracy of charges on invoices printed from the internal accounting system. Verifies all transactions are uploaded or downloaded correctly and problem solves if they do not match daily. Processes refunds and payment transfers. Investigates and responds to credit card disputes for participants. Confirms all registration charges between university accounts receivable and internal CAPD business systems. Reviews and approves all staff cashiering transactions in OMNI and the CAPD Registration System. Creates integrated financial/statistical reports and financial statements to monitor and track daily activities for CAPD administration.
• Serves as one of two Purchasing-Card holders and sole Travel Card holder for CAPD and is responsible for ensuring purchase and travel requests meet university policies and that appropriate accounting information is utilized prior to card approvals. Maintains records, requests, and receipts for payment and provides monthly reporting. Serves as backup for Procurement purchase orders and travel expense reports as needed and ensures activities follow university, state, and federal policies and procedures.

Qualifications

Bachelor's degree and four years of accounting related experience or a combination of post high school education and accounting related experience equal to eight years.

Preferred Qualifications

The preferred candidate should have purchasing experience and knowledge of myFSU/FSU systems.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

The anticipated start date for this position will be January 2027.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.