Program Assistant: TSA Admin & Operations

Transportation Security Careers; Warren (MN); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

Paid leave and federal holidays

Thrift Savings Plan (TSP)

Job summary

The Transportation Security Administration is seeking Program Assistants in Warren, MN to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, cross-team communication, and maintaining accurate office operations.

Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, calendars, and correspondence; assisting with payroll, timekeeping, or other

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry, tracking & basic analysis

Records & document management

Calendar, meetings & deadlines

Customer service & professional comms

Multitasking without loss of accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration is seeking Program Assistants in Warren, MN to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, cross-team communication, and maintaining accurate office operations.

Responsibilities include coordinating daily activities, preparing reports, maintaining electronic files, calendars, and correspondence; assisting with payroll, timekeeping, or other