Program Assistant: Office Ops & Data (Full-Time)

TSA Hiring Service; Harris (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. They work with managers and staff to keep projects on schedule and ensure accurate program information.

Responsibilities vary by assignment and may include finance, HR, scheduling, payroll, and other operational areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration (TSA) program assistants support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. They work with managers and staff to keep projects on schedule and ensure accurate program information.

Responsibilities vary by assignment and may include finance, HR, scheduling, payroll, and other operational areas.