Program Assistant: Operations & Data Coordinator

TSA Hiring Service; Smithville (TN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Smithville, TN invites applications for Program Assistant roles. The position supports managers and teams with administrative coordination, data tracking, scheduling, and records management.

Successful candidates will handle multiple tasks, maintain accurate files, and communicate with diverse groups. Responsibilities include preparing reports, coordinating meetings, and assisting with HR, payroll, and other program areas as needed.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration (TSA) in Smithville, TN invites applications for Program Assistant roles. The position supports managers and teams with administrative coordination, data tracking, scheduling, and records management.

Successful candidates will handle multiple tasks, maintain accurate files, and communicate with diverse groups. Responsibilities include preparing reports, coordinating meetings, and assisting with HR, payroll, and other program areas as needed.