Program Assistant: Office Ops, Data, & Scheduling (Ripley)

Travel Security Careers; Ripley Township (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant in Ripley, OK to provide administrative and program support to managers and teams. You will assist with coordinating daily office activities, preparing reports, maintaining records, and handling correspondence to help keep programs on schedule.

The role involves data tracking, scheduling, payroll support, and collaboration with multiple departments.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry

Time management

Education

Specialized experience required

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking a Program Assistant in Ripley, OK to provide administrative and program support to managers and teams. You will assist with coordinating daily office activities, preparing reports, maintaining records, and handling correspondence to help keep programs on schedule.

The role involves data tracking, scheduling, payroll support, and collaboration with multiple departments.