Program Assistant: Office Ops, Data & Scheduling

Travel Security Careers; Beaverdam Springs (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Pickwick Dam, TN is seeking Program Assistants to help keep offices and airport field operations organized. You will provide administrative coordination, data tracking, scheduling, correspondence, and records support across various program areas.

This role suits detail-oriented individuals who can handle multiple assignments, communicate with diverse teams, and help ensure timely payroll, timekeeping, and office procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines and manage multiple assignments.
• Proficiency with Microsoft Office and data entry.
• Familiarity with records and document management.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Tracking and basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Job description

Transportation Security Administration in Pickwick Dam, TN is seeking Program Assistants to help keep offices and airport field operations organized. You will provide administrative coordination, data tracking, scheduling, correspondence, and records support across various program areas.

This role suits detail-oriented individuals who can handle multiple assignments, communicate with diverse teams, and help ensure timely payroll, timekeeping, and office procedures.