Program Assistant: Office Ops & Admin Support

Transportation Security Careers; Addison Township (PA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Addison, PA, seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records.

Responsibilities vary by vacancy but commonly include preparing materials, maintaining files, coordinating meetings, and ensuring procedures are followed. Some positions may require background checks and citizenship validation.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Document management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration (TSA) in Addison, PA, seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records.

Responsibilities vary by vacancy but commonly include preparing materials, maintaining files, coordinating meetings, and ensuring procedures are followed. Some positions may require background checks and citizenship validation.