Program Assistant: Impactful Office Admin & Data Coordination

Transportation Security Careers; Otis (KS); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration (TSA) program assistant roles in Otis, KS involve providing administrative support across offices and airport operations. The position emphasizes detailed data handling, scheduling, records management, and cross‑functional coordination with managers and staff.

Applicants should bring strong organization, communication, and problem‑solving skills to help keep programs on schedule.

Qualifications

• Specialized experience as described in the vacancy state.
• Experience in busy offices delivering admin or program support.
• Tracking deadlines, records, and performance information.
• Researching information in files and systems.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Review files, policies, and electronic systems for accuracy.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

None

Job description

Transportation Security Administration (TSA) program assistant roles in Otis, KS involve providing administrative support across offices and airport operations. The position emphasizes detailed data handling, scheduling, records management, and cross‑functional coordination with managers and staff.

Applicants should bring strong organization, communication, and problem‑solving skills to help keep programs on schedule.