Program Assistant II, Administrative & Fiscal Operations

South Dakota Board of Regents; Vermillion (SD); On-site; USD 40,000 - 50,000; Full time

Job summary

South Dakota Board of Regents is seeking a Program Assistant II in Vermillion to oversee operational, financial, personnel, and administrative functions for the School of Education. The role partners with the dean and central Budget & Finance to ensure compliance and effective processes.

The position emphasizes budgeting, fiscal coordination, and SOP development, providing guidance to leadership and staff while elevating issues when necessary. A strong analytical mindset is essential.

Qualifications

• Experience in budget management, financial reporting, administrative operations, or office management.
• Proficiency with financial, personnel, and administrative software systems.
• Ability to interpret policies, procedures, and regulations.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience working in higher education.
• Knowledge of South Dakota Board of Regents policies and procedures.
• Experience with enterprise financial or human resource systems.
• Demonstrated ability to manage multiple priorities and deadlines in a complex environment.

Responsibilities

• Oversee operational, financial, personnel, and administrative functions of the School of Education.
• Manage budgets, monitor funds, and analyze financial activity and trends.
• Provide fiscal guidance and coordinate administrative processes with Dean and Budget & Finance.
• Develop, implement, and maintain school-level SOPs and processes.
• Serve as primary day-to-day resource on administrative operations and issue resolution.

Skills

Budget mgmt

Financial reporting

Admin operations

Office management

Policy interpretation

Organizational skills

Communication skills

Higher ed exp

BoR policies knowledge

Enterprise HR/financial systems

Multi-priority management

Tools

Financial software

HR software

Administrative software

Job description

Program Assistant II, Administrative & Fiscal Operations

Working Title Program Assistant II, Administrative & Fiscal Operations

Posting Number CSA02791P

Department USD-School of Education

Physical Location of Position (City) Vermillion

Posting Text

The School of Education seeks a highly organized and collaborative Program Assistant II to oversee the operational, financial, personnel, and administrative functions of the college. This position serves as a key resource for the dean, faculty, staff, and university partners by managing budgets, coordinating administrative processes, ensuring compliance with university and Board of Regents policies, and supporting strategic initiatives. The successful candidate will demonstrate strong financial acumen, problem-solving skills, attention to detail, and the ability to build effective working relationships across a diverse range of stakeholders.

The Program Assistant II provides administrative, operational, supervisory, and school-level fiscal support resource for the School of Education. Serving as the primary point of contact for School leadership and administrative support staff, the position coordinates day-to-day business operations; monitors funds; analyzes financial activity and trends; provides fiscal guidance; identifies concerns; and works collaboratively with the Dean and central Budget & Finance to determine appropriate solutions.

The position independently evaluates routine, nonroutine and atypical administrative and fiscal issues, determines appropriate next steps, and coordinates solutions at the School level, elevating matters to central offices only when they cannot be resolved locally or require central authority. This position is responsible for developing, implementing, and maintaining School-level Standard Operating Procedures (SOPs) standard operating procedures and administrative processes consistent with those policies. The PA II is responsible for ensuring that school-level transactions, documentation, budget activity, administrative processes, and internal fiscal coordination are accurate, timely, organized, and appropriately elevated when questions or concerns arise.

The position works closely with School leadership and central Budget & Finance, Accounting and Human Resources and serves as the School’s primary day-to-day resource on administrative operations, fiscal coordination, procedural guidance, issue resolution, and functional work.

Preferred Qualifications

• Experience in budget management, financial reporting, administrative operations, or office management.
• Proficiency with financial, personnel, and administrative software systems.
• Demonstrated ability to interpret policies, procedures, and regulations.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience working in higher education.
• Knowledge of South Dakota Board of Regents policies and procedures.
• Experience working with enterprise financial or human resource systems.
• Demonstrated ability to manage multiple priorities and deadlines in a complex environment.

Must be authorized to work in the U.S. Sponsorship is not available for this position

Posting Date

Posting Date 09/17/2026

Closing Date

Open Until Filled Yes

First Consideration Date

First Consideration Date 09/24/2026

Advertised Salary

Duration of the Term

Duration of the Term 12 months

Appointment Percent

Appointment Percent 100

Work Hours

8:00am-5:00pm

Typical Hours Worked Per Week

Appointment Type

Appointment Type Regular

Scope of Search

Scope of Search Internal

If internal, define scope of search

If internal, define scope of search Within USD

This position requires

This position requires No Requirement

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Department Description and Cultural Expectations

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

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Physical Requirements

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Supplemental Questions

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Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Other
• Reference List

Optional Documents

• Resume
• Cover Letter
• Other
• Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affimitive Action to ensure that all employment practices free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affimitive Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455