Program Assistant I, University Libraries

South Dakota Board of Regents; Vermillion (SD); Hybrid; USD 28,929 - 33,062; Full time

Job summary

The University Libraries at the University of South Dakota in Vermillion seeks a Program Assistant I to support HR, onboarding and personnel processes while helping manage calendars and communications. Based at I.D.

Weeks Library, the role offers hybrid work, and competitive benefits including medical, dental and retirement plans. The successful candidate will learn USD and SDBOR HR systems, demonstrate strong interpersonal and written communication, and assist with campus/public events and

Qualifications

• Experience with USD and SDBOR HR and payroll systems, policies and procedures.
• Excellent interpersonal skills.
• Effective written and spoken communication.
• Experience using Microsoft Office applications.
• Interest in event planning.

Responsibilities

• Manage all aspects of library employee hiring, onboarding and personnel processes.
• Support the dean of libraries with calendars, communications and coordination with internal/external constituencies.
• Coordinate the libraries' campus/public-facing events.
• Develop and maintain administrative policies.
• Ensure and carry out library-wide information management; support grants and externally-funded projects.

Skills

Interpersonal skills

Written communication

Oral communication

Event planning

Tools

Microsoft Office

Job description

Program Assistant I, University Libraries

Working Title Program Assistant I, University Libraries

Posting Number

Posting Number CSA02775P

Department

Department USD-Libraries

Physical Location of Position (City)

Physical Location of Position (City) Vermillion

Posting Text

The University Libraries seeks a motivated, communicative and well-organized team member to advance the libraries’ support for the mission of the University of South Dakota.

The successful individual will have knowledge and experience with, or will readily learn USD and SDBOR Human Resources and Payroll systems, policies and procedures; demonstrate a record of excellent interpersonal skills; demonstrate effective written and spoken communication; have experience in using Microsoft Office applications; and have experience with or an interest in event planning.

Responsibilities includes managing all aspects of library employee hiring, onboarding and personnel processes; supporting the dean of libraries through the management of calendars, communication and coordination with internal and external constituencies; coordinate the libraries’ campus/public-facing events; develop and maintain administrative policies; ensure and carry out library-wide information management; and support administrative processes related to grants and externally-funded projects and programs.

The position is based at I.D. Weeks Library on the USD campus in Vermillion, SD. Hybrid work is an option. The University of South Dakota offers a wide range of benefits including medical, dental, and flexible benefits, paid holidays and retirement plans. We offer a generous retirement plan that includes 6% matched contribution to the state retirement system. Employees also have access to reduced tuition for state-supported courses at all State of South Dakota academic institutions.

Posting Date

Posting Date 07/27/2026

Closing Date

Open Until Filled Yes

First Consideration Date

First Consideration Date 08/10/2026

Advertised Salary

Advertised Salary Starting rate $21.41; commensurate with qualifications.

Duration of the Term

Duration of the Term 12 months

Appointment Percent

Appointment Percent 100

Work Hours

Monday-Friday, 8:00 am- 5:00 pm. Some evenings or weekends may be required.

Appointment Type

Appointment Type Regular

Scope of Search

Scope of Search External (includes Internal)

This position requires

This position requires No Requirement

Department Description and Cultural Expectations

The University Libraries, through the I.D. Weeks Library in Vermillion, the Wegner Health Sciences Library in Sioux Falls, statewide virtual library services and library services on the USD -Sioux Falls campus, advances teaching, learning, research, and patient care throughout South Dakota and across the nation.

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Documents Needed to Apply

Required Documents Optional Documents

• Resume
• Cover Letter
• Other
• Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affimative Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affimative Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455