Program Assistant II, Administrative & Fiscal Operations

The University of South Dakota Knudson School of Law; Vermillion (SD); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of South Dakota is seeking a Program Assistant II to oversee operational, financial, personnel, and administrative functions for the School of Education. This role supports the dean, faculty, staff, and partners by managing budgets, coordinating processes, and ensuring policy compliance.

The PA II serves as the primary administrative resource, handling day-to-day operations, funds monitoring, financial analysis, and collaboration with central Budget & Finance to implement

Qualifications

• Experience in budget management, financial reporting, and office operations.
• Proficiency with financial, personnel, and administrative software systems.
• Ability to interpret policies, procedures, and regulations.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience working in higher education.
• Knowledge of South Dakota Board of Regents policies and procedures.
• Experience with enterprise financial or human resources systems.
• Demonstrated ability to manage multiple priorities and deadlines in a complex environment.

Responsibilities

• Oversee day-to-day school operations and financial activity.
• Monitor funds and provide fiscal guidance to leadership.
• Develop and maintain school-level SOPs and procedures.
• Coordinate with the Dean and central Budget & Finance to resolve issues.

Skills

Budget management

Financial reporting

Administrative operations

Office management

Policy interpretation

Written communication

Higher education experience

Board of Regents policies

Finance systems

Multitasking

Job description

Posting Details

Posting Details

Logo Institution The University of South Dakota Working Title Program Assistant II, Administrative & Fiscal Operations Posting Number CSA02791P Department USD-School of Education Physical Location of Position (City) Vermillion Posting Text

The School of Education seeks a highly organized and collaborative Program Assistant II to oversee the operational, financial, personnel, and administrative functions of the college. This position serves as a key resource for the dean, faculty, staff, and university partners by managing budgets, coordinating administrative processes, ensuring compliance with university and Board of Regents policies, and supporting strategic initiatives. The successful candidate will demonstrate strong financial acumen, problem-solving skills, attention to detail, and the ability to build effective working relationships across a diverse range of stakeholders.

The Program Assistant II provides administrative, operational, supervisory, and school-level fiscal support resource for the School of Education. Serving as the primary point of contact for School leadership and administrative support staff, the position coordinates day-to-day business operations; monitors funds; analyzes financial activity and trends; provides fiscal guidance; identifies concerns; and works collaboratively with the Dean and central Budget & Finance to determine appropriate solutions.

The position independently evaluates routine, nonroutine and atypical administrative and fiscal issues, determines appropriate next steps, and coordinates solutions at the School level, elevating matters to central offices only when they cannot be resolved locally or require central authority. This position is responsible for developing, implementing, and maintaining School-level Standard Operating Procedures (SOPs) standard operating procedures and administrative processes consistent with those policies. The PA II is responsible for ensuring that school-level transactions, documentation, budget activity, administrative processes, and internal fiscal coordination are accurate, timely, organized, and appropriately elevated when questions or concerns arise.

The position works closely with School leadership and central Budget & Finance, Accounting and Human Resources and serves as the School’s primary day-to-day resource on administrative operations, fiscal coordination, procedural guidance, issue resolution, and functional work.

Preferred Qualifications

• Experience in budget management, financial reporting, administrative operations, or office management.
• Proficiency with financial, personnel, and administrative software systems.
• Demonstrated ability to interpret policies, procedures, and regulations.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience working in higher education.
• Knowledge of South Dakota Board of Regents policies and procedures.
• Experience working with enterprise financial or human resource systems.
• Demonstrated ability to manage multiple priorities and deadlines in a complex environment.

Must be authorized to work in the U.S. Sponsorship is not available for this position

Posting Date 09/17/2026 Closing Date Open Until Filled Yes First Consideration Date 09/24/2026 Advertised Salary Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8:00am-5:00pm

Typical Hours Worked Per Week Appointment Type Regular Scope of Search Internal If internal, define scope of search Within USD This position requires No Requirement If other, please indicate Department Description and Cultural Expectations Equal Employment Opportunity Statement

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Logic, Memory, Multiple Priorities, Pace-average, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Optional Documents

• Resume
• Cover Letter
• Other
• Reference List