Program Assistant: Flexible Scheduling & Admin Support

Travel Security Careers; California; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistant opportunities in San Joaquin, CA, offer a role focused on administrative coordination and program support. You will assist managers and teams with scheduling, records, and data tracking to keep operations accurate and on schedule.

Responsibilities include preparing materials, maintaining electronic files, and coordinating payroll and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking without loss of accuracy

Discretion handling sensitive info

Job description

Transportation Security Administration (TSA) program assistant opportunities in San Joaquin, CA, offer a role focused on administrative coordination and program support. You will assist managers and teams with scheduling, records, and data tracking to keep operations accurate and on schedule.

Responsibilities include preparing materials, maintaining electronic files, and coordinating payroll and other program areas as needed.