Program Assistant: Dynamic Admin & Data Specialist

Ultimate Staffing Services; Town of Florida (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

Ultimate Staffing Services is seeking a Program Assistant to provide essential administrative support to the program staff in Florida. The role involves data processing, record-keeping, scheduling, and coordinating activities within a collaborative team.

The position requires a high school diploma with 3 years of clerical experience, proficiency in Excel, and strong written and verbal communication. Candidates should be able to work independently, handle multiple tasks, and manage logistics for

Qualifications

• High school diploma or equivalent with 3 years clerical experience.
• 3 years' administrative assistant experience; proficient with Excel and data management.
• Experience entering data in grant/state reporting systems.
• Excellent written and verbal communication.
• Able to work independently with good judgment and teamwork.

Responsibilities

• Process referrals and update caseloads daily; contact new referrals by phone and mail.
• Coordinate inventory purchases and ensure adequate stock.
• Answer phones and direct inquiries to staff professionally.
• Provide admin support to team and Program Director; reconcile petty cash and schedules.
• Prepare agendas and minutes for internal staff meetings; maintain binders.
• Prepare flyers and coordinate community outreach; maintain binders.
• Interface with vendors and central Registration; report updates.
• Coordinate ISHIS/Share Point FSI requests with JWB.
• Maintain data quality in MIECHV ETO and Penelope; enter data.
• Utilize ETO to track program evaluation.
• Complete other duties as needed to support mission.

Skills

Communication skills

Independent work

Teamwork

Data entry

Administrative support

Typing

Record-keeping

Attention to detail

Education

High school diploma or equivalent

Tools

Excel

Job description

Ultimate Staffing Services is seeking a Program Assistant to provide essential administrative support to the program staff in Florida. The role involves data processing, record-keeping, scheduling, and coordinating activities within a collaborative team.

The position requires a high school diploma with 3 years of clerical experience, proficiency in Excel, and strong written and verbal communication. Candidates should be able to work independently, handle multiple tasks, and manage logistics for