Program Assistant

Lincoln University of Pennsylvania; Pennsylvania; On-site; USD 25,000 - 33,000; Full time

Job summary

Lincoln University of Pennsylvania seeks a Program Assistant to provide advanced administrative support within department guidelines, ensuring compliance with university policies and relevant regulations.

Responsibilities include coordinating workflow, data and document processing, preparing financial reports, handling inquiries, safeguarding confidential information, and supporting banking transactions and accounts receivable.

Qualifications

• Demonstrated advanced working knowledge of finance procedures and systems.
• Outstanding analytical, technical, multi-tasking, time management, organization, and interpersonal skills.
• Exceptional ability to build and maintain effective working relationships.
• Exceptional data entry and processing skills.
• Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications.
• Work well independently and in a team environment.
• Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality.
• Commitment to professional development.

Responsibilities

• Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency.
• Perform advanced data and document processing functions in automated systems.
• Prepare and distribute general correspondence and financial reports.
• Respond to walk-in, e-mail and telephone inquiries and resolve related issues.
• Maintain an organized office and protect sensitive/confidential information.
• Access, retrieve and store records according to established file systems.
• Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable.
• Compile and analyze financial and/or statistical data.
• Prepare and distribute general correspondence and financial reports.
• Complete special or cyclical projects and additional task that reflect the nature of the actual work assignment.

Skills

Data entry

Finance procedures

MS Office

Analytical skills

Time management

Interpersonal skills

Confidentiality

Education

60+ college credits

Associate’s degree

Tools

MS Office Suite

Financial systems

Job description

Job Title: Program Assistant

FLSA Status: Non-Exempt
Salary: Hourly Rate — 37.5 hours per week
Reports To: Department Administrator or Designee

JOB SUMMARY:

Within established department procedural guidelines, the incumbent performs advanced or complex administrative support functions to complete assigned duties and ensure compliance with University policies and external/governmental agency regulations.Essential job functions may include, but are not limited to the following:

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency.
• Perform advanced data and document processing functions in automated systems.
• Prepare and distribute general correspondence and financial reports.
• Respond to walk-in, e-mail and telephone inquiries and resolve related issues.
• Maintain an organized office and protect sensitive/confidential information.
• Access, retrieve and store records according to established file systems.
• Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable.
• Compile and analyze financial and/or statistical data.
• Prepare and distribute general correspondence and financial reports.
• Complete special or cyclical projects and additional task that reflect the nature of the actual work assignment.

EDUCATION:

• 60+ college credits, Associate’s degree, specialized training or certification in related area, or five or more years of related and commendable work experience.

EXPERIENCE:

• Demonstrated advanced working knowledge of finance procedures and systems.
• Outstanding analytical, technical, multi-tasking, time management, organization, and interpersonal skills.
• Exceptional ability to build and maintain effective working relationships.
• Exceptional data entry and processing skills.
• Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications.
• Work well independently and in a team environment.
• Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality.
• Commitment to professional development.

WORK ENVIRONMENT:

Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.

PHYSICAL DEMANDS:

Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach.