Administrative Specialist – Program Operations

Florida; Gainesville (FL); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Life insurance $25,000

Dental and vision Insurance

Retirement plan

Generous vacation and sick leave

10 paid holidays a year

Tuition waiver

Training opportunities

Job summary

Agency for Persons with Disabilities in Florida seeks a Staff Assistant to provide administrative support to the POA, manage mail and calls, and prepare reports and documents. The role requires data entry, filing, and calendar coordination across facilities, with emphasis on accuracy and timely communication.

The position offers standard benefits and requires the ability to work beyond regular hours during emergencies or peak periods.

Qualifications

• High school diploma or equivalent required.
• Willing to work beyond normal schedule to meet agency needs.
• Strong communication and typing skills.
• Ability to prepare memorandums, letters and reports.
• Organized with attention to detail and filing systems.

Responsibilities

• Provides administrative support to the Program Operations Administrator (POA).
• Prepares memorandums, letters, forms and other documents.
• Manages mail, phone calls, and scheduling for the POA.
• Establishes and maintains records and data retrieval systems.

Skills

Microsoft Office

Filing systems

Data entry

Communication

Education

High school diploma

Tools

MS Office

Job description

Agency for Persons with Disabilities in Florida seeks a Staff Assistant to provide administrative support to the POA, manage mail and calls, and prepare reports and documents. The role requires data entry, filing, and calendar coordination across facilities, with emphasis on accuracy and timely communication.

The position offers standard benefits and requires the ability to work beyond regular hours during emergencies or peak periods.