Program Assistant - Administrative Ops & Data Flexible Hours

Transportation Security Careers; Whitewater (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Whitewater is seeking Program Assistant opportunities to help keep offices and operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by assignment and may support finance, human resources, scheduling, payroll, workplace programs, or other TSA areas.

Qualifications

• Specialized experience in an administrative or program support role.
• Ability to prepare reports, spreadsheets, and presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data entry

Scheduling

Microsoft Office

Education

Specialized experience

Tools

Microsoft Office

Job description

Transportation Security Administration in Whitewater is seeking Program Assistant opportunities to help keep offices and operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by assignment and may support finance, human resources, scheduling, payroll, workplace programs, or other TSA areas.