Program Assistant - Admin & Ops Support (Ottawa, KS)

Travel Security Careers; Ottawa (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers seeks a Program Assistant to support TSA offices in Ottawa, KS, providing administrative and program support, coordinating daily activities, and maintaining records. The role requires strong organization, detail-orientation, and ability to work with diverse teams.

Responsibilities include preparing reports, scheduling meetings, and assisting with payroll, HR, finance, and other program areas while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Microsoft Office

Calendar management

Deadlines coordination

Customer service

Discretion

Multiple assignments

Tools

Microsoft Office

Excel

Payroll software

Job description

Travel Security Careers seeks a Program Assistant to support TSA offices in Ottawa, KS, providing administrative and program support, coordinating daily activities, and maintaining records. The role requires strong organization, detail-orientation, and ability to work with diverse teams.

Responsibilities include preparing reports, scheduling meetings, and assisting with payroll, HR, finance, and other program areas while ensuring accuracy and compliance with procedures.