Program Assistant: Admin & Ops Support

Transportation Security Careers; Concho (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, seeks a Program Assistant to support managers and staff in Concho, AZ. The role involves coordinating daily office activities, preparing reports, maintaining records, and ensuring timely communications.

Strong data tracking and attention to detail are essential. The position emphasizes handling multiple assignments, coordinating with finance, HR, payroll, and other program areas, and ensuring compliance with procedures.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to manage multiple assignments and meet deadlines.
• Proficiency with Microsoft Office or similar software.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments

Discretion handling sensitive info

Job description

Transportation Security Administration, Department of Homeland Security, seeks a Program Assistant to support managers and staff in Concho, AZ. The role involves coordinating daily office activities, preparing reports, maintaining records, and ensuring timely communications.

Strong data tracking and attention to detail are essential. The position emphasizes handling multiple assignments, coordinating with finance, HR, payroll, and other program areas, and ensuring compliance with procedures.