Program Assistant: Admin & Ops for a Federal Office

Travel Security Careers; Ames (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly in Ames. You will provide administrative coordination, data tracking, scheduling, and documentation across various program areas.

Responsibilities include supporting managers, maintaining records, preparing materials, and ensuring deadlines are met.

Qualifications

• Specialized experience in administrative or program support as described in the vacancy.
• Ability to track deadlines, data, and records with accuracy.
• Proficiency with Microsoft Office and office software for reports and correspondence.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative coordination

Data tracking

Scheduling

Record management

Communication

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport operations organized, accurate, and running smoothly in Ames. You will provide administrative coordination, data tracking, scheduling, and documentation across various program areas.

Responsibilities include supporting managers, maintaining records, preparing materials, and ensuring deadlines are met.