Program Assistant: Admin & Operations Support

Transportation Security Careers; Lathrop (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Lathrop, MO seeks Program Assistants to support managers and staff with clerical coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, communicating with teams, and ensuring smooth office operations.

Responsibilities include preparing materials, maintaining records, and coordinating calendars while supporting various program areas such as payroll, finance, HR, and

Qualifications

• Organization and attention to detail required.
• Strong written and verbal communication.
• Data entry, tracking, and basic analysis experience.
• Proficiency with Microsoft Office or similar software.
• Experience in records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments accurately.
• Discretion handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.

Skills

Organizational skills

Written & verbal comms

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive info

Job description

Transportation Security Administration, Department of Homeland Security in Lathrop, MO seeks Program Assistants to support managers and staff with clerical coordination, data tracking, scheduling, and records management. The role involves handling multiple tasks, communicating with teams, and ensuring smooth office operations.

Responsibilities include preparing materials, maintaining records, and coordinating calendars while supporting various program areas such as payroll, finance, HR, and