Program Assistant: Admin & Operations in Yelm

TSA Hiring Service; Yelm (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Yelm, WA seeks a diligent Program Assistant who will provide administrative and program support to TSA managers and employees, coordinate daily office activities, track data, and maintain electronic records and files to keep operations accurate and on schedule.

Key tasks include preparing correspondence and meeting materials, scheduling and calendar management, assisting with payroll or scheduling in assigned areas, monitoring program metrics,

Qualifications

• Specialized experience in administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Records management

Calendar management

Customer service

Multitasking

Discretion

Education

Education not strictly required

Tools

Microsoft Office

Job description

The Transportation Security Administration in Yelm, WA seeks a diligent Program Assistant who will provide administrative and program support to TSA managers and employees, coordinate daily office activities, track data, and maintain electronic records and files to keep operations accurate and on schedule.

Key tasks include preparing correspondence and meeting materials, scheduling and calendar management, assisting with payroll or scheduling in assigned areas, monitoring program metrics,