Program Assistant: Admin & Operations (East St. Louis)

TSA Hiring Service; East St. Louis (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

TSA Program Assistant opportunities in East Saint Louis focus on keeping TSA offices and field operations organized and running smoothly. You will provide administrative and program support, coordinate daily activities, maintain records, and prepare reports and communications for managers and teams.

Responsibilities span data tracking, scheduling, payroll, HR, and other program areas. The role emphasizes accuracy, attention to detail, and ability to manage multiple tasks in a fast-paced

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience in producing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office or similar software

Records and document management

Calendar, meeting coordination

Customer service and professional comm

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in East Saint Louis focus on keeping TSA offices and field operations organized and running smoothly. You will provide administrative and program support, coordinate daily activities, maintain records, and prepare reports and communications for managers and teams.

Responsibilities span data tracking, scheduling, payroll, HR, and other program areas. The role emphasizes accuracy, attention to detail, and ability to manage multiple tasks in a fast-paced