Program Assistant - Admin & Operations (Avondale, PA)

TSA Hiring Service; Avondale (PA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Avondale, PA seeks a Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and correspondence.

This role requires attention to detail, strong communication, and the ability to juggle several tasks across finance, HR, scheduling, payroll, and other program areas.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Proficient with office software to organize information and support multiple tasks.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Job description

The Transportation Security Administration in Avondale, PA seeks a Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and correspondence.

This role requires attention to detail, strong communication, and the ability to juggle several tasks across finance, HR, scheduling, payroll, and other program areas.