Program Assistant — Admin, Data & Office Ops

TSA Hiring Service; Tracy (CA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management in Tracy, CA.

Responsibilities vary by assignment and may include coordinating daily activities, preparing reports, maintaining files, and assisting with payroll or HR functions.

Qualifications

• Administrative or program support experience in a busy office.
• Experience creating reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Proficiency with Microsoft Office or equivalent software.

Responsibilities

• Provide administrative and program support to TSA managers and staff.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, manage calendars, and track deadlines.
• Support payroll, timekeeping, finance, HR, or scheduling in assigned areas.
• Monitor program metrics and identify inconsistencies.
• Research files, records, policies, and electronic systems.
• Assist with implementation of new procedures and systems.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review administrative work for accuracy and compliance.

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management in Tracy, CA.

Responsibilities vary by assignment and may include coordinating daily activities, preparing reports, maintaining files, and assisting with payroll or HR functions.