Program Assistant: Admin & Data Coordination (Portsmouth)

Transportation Security Careers; Portsmouth (NH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Portsmouth, VA, seeks Program Assistant opportunities to help keep offices organized, accurate, and running smoothly. They support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

These roles require attention to detail, ability to manage multiple assignments, and clear communication with teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Written and verbal communication

Data entry and analysis

Office software proficiency

Records management

Calendar and deadline coordination

Customer service

Multitasking with accuracy

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Portsmouth, VA, seeks Program Assistant opportunities to help keep offices organized, accurate, and running smoothly. They support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

These roles require attention to detail, ability to manage multiple assignments, and clear communication with teams.