PROGRAM ASSISTANT

LSU Health Sciences Center New Orleans; New Orleans (LA); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Remote work eligible

Job summary

LSU Health Sciences Center New Orleans is seeking a Program Assistant to support program managers and field staff within the Tobacco Control Initiative, coordinating information flow and administrative tasks. The role involves scheduling, communications, travel arrangements, and updates to CVs, biosketches, and program websites with confidentiality and professionalism.

The position requires a Bachelor's degree in business or public health and two years of related experience (Master's may

Qualifications

• Bachelor's degree in business or public health or a related field.
• Two years of relevant or related experience; master's degree can substitute for 1 year.

Responsibilities

• Coordinate and maintain information flow for program projects, activities, and personnel.
• Coordinate communication among program team, entities, participants, vendors and contractors via calendar management, calls and email.
• Assist with scheduling meetings, seminars and workshops; prepare agendas, minutes and final reports.
• Coordinate program admin functions: purchasing, cataloging expenditures, tracking deadlines, arranging travel, updating CVs/biosketches and program websites/social media.
• Anticipate needs, offer solutions with professionalism and confidentiality; no program development responsibility.

Education

Bachelor's degree in Business or Public Health or related field

Job description

Closing date: January 2, 2027

Title:PROGRAM ASSISTANT

Employee Type:Unclassified Staff

Department: Community Health Sci & Policy

Campus Location:SPH BEHAVIORAL HEALTH PROGRAM

Job Summary/Basic Functions

Under the direction of the Program Director of the LSU Health Science Center-School of Public Tobacco Control Initiative (TCI), the Program Assistant will provide support to program managers, field staff, and other team members that are working towards TCI's mission. The incumbent shall be responsible for coordinating and maintaining information flow for all program related projects, activities, and personnel. This shall include coordinating communication among the program team, affiliated entities, program participants, vendors, contractors, and other collaborators, via calendar management, phone calls, and email correspondence; assisting with scheduling meetings, seminars, and workshops, including preparing agendas, summative minutes and final evaluative reports; and coordinating all program administrative functions to improve quality and efficiency, including purchasing and cataloging expenditures, assisting with tracking and managing deadlines, arranging travel and completing related forms, updating Curriculum Vitae and Biosketches, and updating program websites and social media to promote program services. This position requires anticipating needs, thinking critically, and offering solutions to problems with a high level of professionalism and confidentiality. This position does not involve developing, implementing, or managing public health programs. This position is eligible for remote work per Chancellor's Memorandum-73 and School of Public Health Policies.

Minimum Qualifications

Required Education: Bachelor's

Required Field of Study:Business, public health or a related field

Number of years required to perform the job: Two

Type of experience required to perform the job:relevant or related experience

Substitution: Master's degree can substitute for 1 year of experience

Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans - Benefits

Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits