Program Assistant

Brightli; Hannibal (MO); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

PTO 29 days

HRSA Loan Repayment eligibility

Full benefits package

403(b) matching up to 5%

Life insurance

Emergency Medical Leave

FSAs

Wellness program

EAP

Employee discounts

Mileage reimbursement

Job summary

Brightli is seeking a TAY Adult Administrative Support Specialist in Hannibal, MO to support the Transition-Age Youth Adult Team with non-clinical operations, client intake, and frontline reception.

This role requires organize schedules, triage calls, maintain charts, and collaborate with families and clinicians, ensuring confidentiality and compassionate service in a dynamic behavioral health setting.

Qualifications

• Education or experience in human services, office management, or a related field.
• Demonstrated ability to manage administrative duties in a healthcare or social services setting.
• Strong working knowledge of Microsoft Office, including Excel, Word, and PowerPoint.

Responsibilities

• Organize daily, weekly, and monthly schedules for clients and team operations.
• Act as a key communication hub between the team and clients/families, including triaging calls.
• Participate in daily team staffing and coordinate client intake and referrals.
• Maintain and organize client charts and ensure documentation meets organizational standards.
• Prepare statistical and tracking reports; maintain data logs for admissions/discharges.
• Manage office inventory, vehicle logs, and equipment maintenance.
• Coordinate landline and cellular communications accounts.
• De-escalate symptomatic client behavior and support clients in crisis situations.
• Provide general administrative support and serve as the public-facing representative of the team.
• Maintain confidentiality and handle sensitive client information with professionalism.

Skills

Microsoft Office

Organizational skills

Communication skills

Confidentiality

Education

Human services / office management related field

Tools

Excel

Word

PowerPoint

Job description

Job Description:

Job Title: Program Assistant
Location: Hannibal, MO
Department: TAY & Adult Team
Employment Type: Full-time
Shift: Monday – Friday

Job Summary:

Are you an organized and compassionate professional looking to make a meaningful impact in the behavioral health field? Join our team as a TAY Adult Administrative Support Specialist, supporting our Transition-Age Youth (TAY) Adult Team.

This key team member coordinates and monitors non-clinical operations for the multidisciplinary team, ensures timely and accurate client intake, and provides vital receptionist and triage services to support communication between clients, families, and clinicians. The ideal candidate thrives in a dynamic environment and has a passion for client-centered care and team collaboration.

Position Perks & Benefits:

• 29 Days of PTO
• Eligibility for HRSA Loan Repayment *eligibility requirements
• Employee benefits package - health, dental, vision, retirement, life, & more**
• Competitive 403(b) Retirement Savings Plan – up to 5% match for Part-Time and Full-Time employees
• Company-paid basic life insurance
• Emergency Medical Leave Program
• Flexible Spending Accounts – healthcare and dependent child-care
• Health & Wellness Program
• Employee Assistance Program (EAP)
• Employee Discount Program
• Mileage Reimbursement (When applicable)

Key Responsibilities:

• Organize daily, weekly, and monthly schedules for clients and team operations
• Act as a key communication hub between the team and clients/families, including triaging calls
• Participate in daily team staffing and coordinate client intake and referrals
• Maintain and organize client charts and ensure documentation meets organizational standards
• Prepare statistical and tracking reports; maintain data logs for admissions/discharges
• Manage office inventory, vehicle logs, and equipment maintenance
• Coordinate landline and cellular communications accounts
• De-escalate symptomatic client behavior and support clients in crisis situations
• Provide general administrative support and serve as the public-facing representative of the team
• Maintain confidentiality and handle sensitive client information with professionalism

Education and/or Experience Qualifications:

• Education or experience in human services, office management, or a related field
• Demonstrated ability to manage administrative duties in a healthcare or social services setting
• Strong working knowledge of Microsoft Office, including Excel, Word, and PowerPoint

Additional Qualifications:

• Detail-oriented with excellent organizational and communication skills
• Ability to remain calm in high-stress situations and effectively manage multiple priorities
• Strong interpersonal skills with a commitment to client service and team collaboration
• Ability to maintain confidentiality and handle sensitive information appropriately

Position Perks & Benefits:

Paid time off: full-time employees receive an attractive time off package to balance your work and personal life

Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more

Top-notch training: initial, ongoing, comprehensive, and supportive

Career mobility: advancement opportunities/promoting from within

Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness.

Brightli is on a Mission:

A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.

As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.

We are an Equal Employment Opportunity Employer.

Burrell Behavioral Health is a Smoke and Tobacco Free Workplace.