Program Assistant

Belmont University; Nashville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Belmont University is seeking a qualified Program Assistant to support the Doctor of Pharmacy admissions process and provide administrative support to the Office of Student Affairs and the Chair of the Department of Pharmaceutical, Social and Administrative Sciences.

Responsibilities include coordinating interviews, managing records, supporting recruitment events, and communicating with students, alumni, and community stakeholders to advance enrollment and student success.

Qualifications

• Two years of relevant admin experience in higher education.
• Associate degree required; Bachelor’s preferred.
• Proficiency with Microsoft Office and basic databases.
• Strong written and oral communication skills.
• Ability to manage events and programs.

Responsibilities

• Assist admissions operations by managing prospective student records and coordinating interviews.
• Provide administrative support to the Office of Student Affairs and the Chair of the Department.
• Coordinate logistics and communications for School of Pharmacy events.
• Support recruitment activities and scholarship communications.
• Maintain applicant and student records and onboarding support.

Skills

Analytical thinking

Critical thinking

Project management

Written & oral communications

Technical skills

Customer service

Event coordination

Adaptability

Diversity collaboration

Education

Associate degree

Bachelor’s preferred

Tools

Microsoft Office

Salesforce

Job description

We are now accepting applications for a qualified Program Assistant at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)

Full-Time

Department

Coll Pharmacy&Health Sciences

Hours

37.5

Primary Duties and Responsibilities

This position exists to assist the Doctor of Pharmacy admissions process; provide administrative support to the Office of Student Affairs, and the Chair of the Department of Pharmaceutical, Social and Administrative Sciences; and coordinate logistics and communications for School of Pharmacy events. Responsibilities include supporting admissions operations, maintaining applicant and student records, recruitment activities, student support initiatives, departmental operations, faculty recruitment and onboarding support, meeting and event coordination, and communications for students, alumni, and community stakeholders. Through these functions, the position supports enrollment and student success objectives, facilitates efficient departmental and administrative operations, and contributes to the successful planning and execution of School of Pharmacy activities and events.

Primary position responsibilities:

• Provide administrative support to the Office of Student Affairs, including coordinating student orientation, supporting pharmacy student organizations, processing student travel reimbursements, administering student assistance funds and supporting scholarship communications, and preparing student-facing communications.
• Support the Doctor of Pharmacy admissions process by managing prospective student and applicant records, coordinating interviews, communicating with applicants, verifying admissions requirements, supporting recruitment events, assisting in data collection and reporting, and coordinating the incoming student peer mentor program.
• Provide administrative support to the Chair of the Department of Pharmaceutical, Social and Administrative Sciences, including managing schedules and communications, coordinating departmental meetings and events, supporting faculty recruitment and onboarding, maintaining organized department personnel records and reports, assisting with reports and documentation, and facilitating departmental operations.
• Coordinate logistics and communications for School of Pharmacy program events through collaborating with multiple offices, including student, alumni, and community-facing activities, to ensure successful planning, communication, and execution.

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.
• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software. Prior experience with Salesforce would be considered a plus.
• Customer Service / Interpersonal Engagement (prospective students, families, alumni, donors) experience.
• Event and Program Coordination experience.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education

Associate's degree in business, higher education, communications, or related field is required. Bachelor's degree is preferred.

Required Experience

Minimum two years of relevant administrative experience in higher education, admissions, student affairs, or academic program support is required.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.