Program Assistant

Belmont University; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Belmont University is seeking a qualified Program Assistant to support the Doctor of Pharmacy admissions process, the Office of Student Affairs, and the Department of Pharmaceutical, Social and Administrative Sciences. The role involves coordinating logistics for School of Pharmacy events and maintaining applicant and student records.

The position provides essential administrative support, supports scholarship communications, and helps with recruitment activities to promote student success and

Qualifications

• Associate's degree required; Bachelor's preferred.
• Minimum two years of relevant administrative experience in higher education or related fields.
• Proficiency with Microsoft Office and basic databases; Salesforce a plus.
• Ability to manage multiple tasks, coordinate logistics, and support admissions and student services.

Responsibilities

• Provide administrative support to Office of Student Affairs and Department Chair.
• Assist with Doctor of Pharmacy admissions processes and applicant records.
• Coordinate events and communications for School of Pharmacy programs.
• Support recruitment activities and student-facing communications.

Skills

Analytical Thinking

Critical Thinking

Program Management

Communications

Tech Skills

Customer Service

Event Coordination

Adaptability

Diversity

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Salesforce

Job description

We are now accepting applications for a qualified Program Assistant at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

Coll Pharmacy&Health Sciences

Hours

37.5

Primary Duties and Responsibilities

This position exists to assist the Doctor ofPharmacy admissions process; provide administrative support to the Office ofStudent Affairs, and the Chair of the Department of Pharmaceutical, Social andAdministrative Sciences; and coordinate logistics and communications for Schoolof Pharmacy events. Responsibilities include supporting admissions operations, maintainingapplicant and student records, recruitment activities, student supportinitiatives, departmental operations, faculty recruitment and onboardingsupport, meeting and event coordination, and communications for students,alumni, and community stakeholders. Through these functions, the position supports enrollment and student success objectives, facilitates efficientdepartmental and administrative operations, and contributes to the successfulplanning and execution of School of Pharmacy activities and events.

Primary position responsibilities:

• Provide administrative support to the Office ofStudent Affairs, including coordinating student orientation, supportingpharmacy student organizations, processing student travel reimbursements,administering student assistance funds and supporting scholarshipcommunications, and preparing student-facing communications.
• Support the Doctor of Pharmacy admissionsprocess by managing prospective student and applicant records, coordinatinginterviews, communicating with applicants, verifying admissions requirements,supporting recruitment events, assisting in data collection and reporting, and coordinatingthe incoming student peer mentor program.
• Provide administrative support to the Chair ofthe Department of Pharmaceutical, Social and Administrative Sciences, includingmanaging schedules and communications, coordinating departmental meetings andevents, supporting faculty recruitment and onboarding, maintaining organizeddepartment personnel records and reports, assisting with reports anddocumentation, and facilitating departmental operations.
• Coordinate logistics and communications for Schoolof Pharmacy program events through collaborating with multiple offices,including student, alumni, and community-facing activities, to ensuresuccessful planning, communication, and execution.

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software. Prior experience with Salesforce would be considered a plus.
• Customer Service / Interpersonal Engagement(prospective students, families, alumni, donors) experience.
• Event and Program Coordination experience.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education

Associate's degree in business, higher education, communications, or related field is required. Bachelor's degree is preferred.

Required Experience

Minimum two years of relevant administrative experience in higher education, admissions, student affairs, or academic program support is required.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.