Program and Events Assistant

Macomb-Community-College; Clinton Charter Township (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

Macomb Community College is seeking a coordinator to manage performer and presenter hospitality, travel arrangements, and on-site accommodations for Cultural Affairs Department events and presentations.

This role supports contract management, coordinates with Production, Technical, Marketing, and Operations staff, and oversees housing, meals, Green Room stock, and related logistics to ensure smooth engagements.

Qualifications

• High School Diploma and hospitality/food service experience preferred.

Responsibilities

• Coordinate contract requirements with internal departments and clients.
• Enter and maintain event schedules and needs in EMS and calendars.
• Oversee events as directed by Production and Technical Managers.
• Advance housing, transportation, and meal needs for performers/presenters.
• Arrange local travel and lodging as contracted.
• Coordinate with Marketing and Operations on VIP events and donor functions.
• Assist with backstage needs and duties as assigned.
• Maintain health code standards for Green Room and storage areas.

Skills

Hospitality experience

Food service experience

Education

High School Diploma

Job description

Coordinate all aspects of performer/presenter hospitality including but not limited to catering, travel and on-sight accommodations for Cultural Affairs Department presentations and events. Ensure performers and crew have what is necessary to be comfortable or is required by contract as part of their engagement with Macomb Community College. Assist in all areas of contract management and execution.

• Assist the Production and Technical Managers with contracting requirements including professional, community partner and rental clients
• Coordinate contract process with the Business Manager
• Enter and maintain MCPA event scheduling and needs in EMS and departmental calendars
• Oversee events as directed by Production and Technical Managers
• Advance housing and transportation needs with artist management or directly with artists/presenters
• Arrange local travel and lodging as contracted
• Coordinate in-kind trade and usage with the Marketing and Sales Manager
• Research hotel and transportation services and make recommendations to the Director of Cultural Affairs and Community Engagement
• Schedule in-house event runners and book rental cars or car services as needed to fulfill travel requirements
• Advance and schedule catering and meal needs for performances and events
• Prepare performer/presenter itineraries as needed or requested
• Maintain and order stock for Green Room hospitality
• Work with Macomb Center designated staff to keep Green Room and food storage areas maintained within health code standards
• Work with Cultural Affairs designated staff to set up, monitor and strike the Green Room, dressing rooms and Founders Room as needed
• Work with Patron Services and Volunteer Coordinator to schedule volunteer staff to support the Green Room as needed
• Coordinate with Marketing Manager and Operations Coordinator on needs for VIP events. These include donor events and artist meet and greets
• Assist with other backstage needs and duties as assigned
• Other duties as appropriate

High School Diploma.Prior hospitality or food service experience preferred.