Program Administrator II

Tulane University; New Orleans (LA); On-site; USD 55,000 - 70,000; Full time

Job summary

Tulane University in New Orleans seeks a Program Administrator II to support the Office of Academic Excellence and Community Engagement (OAECE) in overseeing the implementation and management of office activities, pathway program facilitation, and recruitment support for students and trainees.

The role includes tracking outcomes, reporting viability of programs, and managing the office website, communications, and social media, requiring strong organization, collaboration, and the ability to

Qualifications

• Bachelor’s Degree and 3 years in project planning, financial monitoring, and grants management
• Master’s Degree (preferred)
• 2 years of experience in project planning, financial monitoring, and grants management.

Responsibilities

• Oversee implementation and management of office activities.
• Facilitate and implement pathway programs and training across the SOM.
• Support recruitment of students and trainees.
• Track and report on activities to determine outcomes and viability over time.
• Manage the website, office communications, and social media outlets.
• Collaborate with diverse stakeholders in a fast-paced environment.

Skills

Windows/Microsoft Office proficiency

Survey design & data collection

Data reporting & analysis

Written & verbal communication

Independent work & time management

Team collaboration

Education

Bachelor's Degree

3 years in project planning, financial monitoring, grants management

Master’s Degree (preferred)

Tools

Qualtrics

REDCap

Video conferencing tools

Job description

Job Description

The Program Administrator II supports the Tulane School of Medicine Office of Academic Excellence and Community Engagement (OAECE) in overseeing the overall implementation and management of office activities. Additional responsibilities will include facilitation and implementation of pathway programs, support in the recruitment of students and trainees, participation in and facilitation of OAECE training programs across the SOM. Program Administrator II will track and report on all activities to determine outcomes and viability of various programs and activities over time. The incumbent will manage the website, office communication and social media outlets.

Job Description

The Program Administrator II supports the Tulane School of Medicine Office of Academic Excellence and Community Engagement (OAECE) in overseeing the overall implementation and management of office activities. Additional responsibilities will include facilitation and implementation of pathway programs, support in the recruitment of students and trainees, participation in and facilitation of OAECE training programs across the SOM. Program Administrator II will track and report on all activities to determine outcomes and viability of various programs and activities over time. The incumbent will manage the website, office communication and social media outlets.

Responsibilities

• Advanced skills with Windows and Microsoft products, including Office applications (Word, including table generation and formatting; Excel; PowerPoint and Outlook).
• Working knowledge related to design, development, and management of surveys, forms, and data collection instruments using applications such as Qualtrics/REDCap.
• Ability to maintain databases, generate reports and analyze data collected through applications such as Qualtrics/REDCap.
• Working knowledge of online collaboration tools, video conferencing, Internet and email required.
• Demonstrated excellent written, presentation, communication, and organizational skills in English.
• Ability to work independently, take initiative, manage a variety of activities concurrently and follow through assignments to completion with minimal supervision.
• Ability to work under pressure and tight deadlines yet deliver quality results.
• Ability to adapt to change quickly and be flexible in handling projects.
• A strong team player with excellent interpersonal skills and able to work with a diverse range of stakeholders at all levels, internal and external to the organization in a high-profile, fast-paced environment.
• Ability to work collaboratively as a positive, contributing member of a team.
• Willing to learn new skills and duties as needed.

Qualifications

Required Education and Experience

• Bachelor’s Degree and 3 years in project planning, financial monitoring, and grants management

Preferred Qualifications

• Master’s Degree
• 2 years of experience in project planning, financial monitoring, and grants management.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail].