Administrative Assistant III

Tulane University; Covington (LA); On-site; USD 36,000 - 52,000; Full time

Job summary

Tulane University is seeking an Administrative Assistant III to provide advanced administrative, operational and program support for its educational and training initiatives and the Director’s Office. The role coordinates trainee programs, student engagement, seminars, recruitment, onboarding, travel, communications and program operations.

Responsibilities include support for grant-related activities, committees and special projects, with emphasis on confidentiality and strong organizational

Qualifications

• High school diploma or equivalent required.
• Two years of relevant administrative experience required.
• Bachelor’s degree preferred.
• Working knowledge of data management and/or digital design software applications preferred.
• Administrative experience in an academic environment preferred.

Responsibilities

• Provide advanced-level administrative, operational and program support for educational and training initiatives and the Director’s Office.
• Coordinate trainee programs, student engagement, seminars and workshops, recruitment, onboarding, travel, communications and program operations.
• Support grant-related activities, operational committees and special projects within the Director’s Office.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Interpersonal skills

Confidentiality

Multitasking

Education

High school diploma or equivalent

Bachelor’s degree

Tools

Microsoft Office

Job description

Job Description

The Administrative Assistant III provides advanced-level administrative, operational and program support for the Tulane National Biomedical Research Center’s educational and training initiatives and the Director’s Office. The position coordinates a broad range of activities related to trainee programs, student engagement, academic outreach, seminars and workshops, recruitment initiatives, onboarding processes, travel coordination, communications, and program operations, including the Education and Training Program and the Summer Fellowship Program. Additional duties may include support for grant-related activities, operational committees, and special projects within the Director’s Office.

Job Description

The Administrative Assistant III provides advanced-level administrative, operational and program support for the Tulane National Biomedical Research Center’s educational and training initiatives and the Director’s Office. The position coordinates a broad range of activities related to trainee programs, student engagement, academic outreach, seminars and workshops, recruitment initiatives, onboarding processes, travel coordination, communications, and program operations, including the Education and Training Program and the Summer Fellowship Program. Additional duties may include support for grant-related activities, operational committees, and special projects within the Director’s Office.

Responsibilities

• Proficient computer skills and a working knowledge of Microsoft Office software applications, including Outlook, Word, PowerPoint, and Excel
• Proficiency with general office equipment (copy machine, fax machine, printers, etc.)
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Excellent interpersonal skills
• Ability to multitask and prioritize work assignments
• Ability to maintain confidentiality in all work performed
  
  

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• Two (2) years of relevant administrative experience
  
  

Preferred Qualifications

• Bachelor’s degree
• Working knowledge of data management and/or digital design software applications
• Administrative experience in an academic environment
  
  

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .