Program Administrator: Contracts & PM Coordination

Stantec; Sacramento (CA); On-site; USD 74,000 - 108,000; Full time

Job summary

Stantec is seeking a Program Administrator to support project teams by handling day-to-day admin tasks, contracts, and financial tracking. You will work with Project Managers and Account Managers while maintaining independent working patterns.

Ideal candidates bring strong computer skills, excellent communication, confidentiality, and the ability to multi-task in a fast-paced environment.

Qualifications

• Proficiency in Word, Excel, PowerPoint and Adobe Acrobat.
• Ability to multi-task and prioritize in a fast-paced environment.
• Excellent interpersonal and written communication skills.
• Strong English language proficiency in documentation.
• Discretion and confidentiality with sensitive information.

Responsibilities

• Assist PMs and Account Manager with day-to-day administration of client programs.
• Handle project setup, financial tracking, and contract administration.
• Manage proposals, change orders, and invoicing workflows.
• Coordinate project files, forms, and implementation plans.
• Learn client portals and oversee document transmittals and approvals.
• Support ISO-9001 and internal/external project audits.

Skills

Multitasking

Written communication

Interpersonal skills

Confidentiality

Initiative

Flexibility

Education

Degree/Certificate or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Stantec is seeking a Program Administrator to support project teams by handling day-to-day admin tasks, contracts, and financial tracking. You will work with Project Managers and Account Managers while maintaining independent working patterns.

Ideal candidates bring strong computer skills, excellent communication, confidentiality, and the ability to multi-task in a fast-paced environment.