Project Management Assistant: PM & Admin Support

Stantec; Boise (ID); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Wellness program

401(k) plan

Employee stock purchase program

Life and AD&D insurance

Disability coverage

Tuition reimbursement

Paid holidays

Job summary

Stantec’s Buildings team is seeking a Project Manager Assistant (PMA) to support Project Managers with day-to-day administration, invoicing, scheduling, and cost tracking across advanced manufacturing projects. The PMA will handle non-technical tasks, enabling PMs to focus on technical aspects, while coordinating with clients, sub-consultants, and internal teams.

Ideal candidates bring a related degree and at least 5 years of experience, proficiency with MS Office and Adobe Acrobat, and strong

Qualifications

• Degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience.
• Minimum of 5 years of relevant work experience.
• Proficiency with MS Word, Excel, PowerPoint and Adobe Acrobat; ability to learn new software quickly.

Responsibilities

• Assist Project Managers in day-to-day administration, invoicing, scheduling, and cost accounting.
• Track proposals and contracts through the approval cycle and coordinate with clients and sub-consultants.
• Prepare contract documents, reports, and project setup forms; manage invoices and budgets.
• Support ISO-9001 quality management, internal/external audits, and project closeout activities.
• Learn Oracle PM Dashboard and act as a liaison for project administrative tasks.

Skills

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

English proficiency

Multitasking

Interpersonal skills

Confidentiality

Education

Related field degree

Job description

Stantec’s Buildings team is seeking a Project Manager Assistant (PMA) to support Project Managers with day-to-day administration, invoicing, scheduling, and cost tracking across advanced manufacturing projects. The PMA will handle non-technical tasks, enabling PMs to focus on technical aspects, while coordinating with clients, sub-consultants, and internal teams.

Ideal candidates bring a related degree and at least 5 years of experience, proficiency with MS Office and Adobe Acrobat, and strong