PM Administrative Specialist for Engineering Projects

Stantec Consulting International Ltd.; Boise (ID); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid holidays

Vacation days

Job summary

Stantec Buildings is seeking a Project Manager Assistant to support Project Managers with daily administration, invoicing, scheduling and cost tracking in Boise, ID. The role focuses on non-technical project management tasks, working directly with PMs while remaining capable of independent work across multiple engineering projects.

A related degree or equivalent experience is required. Ideal candidates bring strong MS Office skills, attention to confidentiality, and the ability to learn Oracle

Qualifications

• The incumbent should be proficient with Microsoft Word, Excel, PowerPoint and Adobe Acrobat.
• Ability to multi-task and prioritize in a fast-paced environment.
• Excellent interpersonal and communication skills across all levels.
• Strong written English; ability to learn new software quickly and maintain confidentiality.
• Flexible hours as deadlines require; take initiative to support project delivery.

Responsibilities

• Support Project Managers with day-to-day administration and scheduling.
• Administer contracts from initiation to close-out and track progress.
• Prepare and review project documents, reports and invoicing.
• Maintain project budgets and assist with change orders as needed.
• Coordinate RFIs, submittals and related project documents.
• Assist with ISO-9001 quality management and internal/external audits.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Multitasking

Interpersonal skills

English proficiency

Confidentiality

Flexible hours

Initiative

Education

Related degree or diploma

Tools

Oracle PM Dashboard

Microsoft Office

Job description

Stantec Buildings is seeking a Project Manager Assistant to support Project Managers with daily administration, invoicing, scheduling and cost tracking in Boise, ID. The role focuses on non-technical project management tasks, working directly with PMs while remaining capable of independent work across multiple engineering projects.

A related degree or equivalent experience is required. Ideal candidates bring strong MS Office skills, attention to confidentiality, and the ability to learn Oracle