Program Administrator

Placements24; Riverton (UT); Hybrid; USD 11,000 - 17,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Standard leave entitlements

Learning and growth opportunities

Job summary

Placements24 is seeking a Program Administrator to support our nonprofit client in Upington, Northern Cape. The role focuses on robust administrative support, record-keeping, and coordination to enable program success and efficient operations.

The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks while maintaining confidentiality. A hybrid work model and a competitive salary are part of the package.

Qualifications

• Experience in administrative or program support in a non-profit or charitable organization.
• Strong organizational and time-management skills with ability to prioritize tasks.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently with minimal supervision and as part of a team.
• Discretion and ability to handle confidential information.
• Willingness to travel within the Northern Cape region occasionally.

Responsibilities

• Provide administrative and logistical support to program managers and teams in Upington.
• Manage program schedules, appointments, and travel arrangements.
• Maintain accurate program records, databases, and filing systems.
• Prepare and edit program documents, reports, and presentations.
• Facilitate communication with beneficiaries, partners, and stakeholders.
• Assist with event planning and coordination for program activities.
• Process invoices, expenses, and other financial documentation.
• Ensure compliance with organizational policies and procedures.
• Manage inventory of program supplies and equipment.
• Provide general office support and assist with other duties.

Skills

Microsoft Office

Organizational skills

Communication skills

Time management

Detail oriented

Tools

Microsoft Word

PowerPoint

Outlook

Job description

About the Role

Our client, a reputable charity organization, is seeking a highly organized and efficient Program Administrator to provide essential support for their operations in Upington, Northern Cape. This role is crucial for ensuring the smooth day-to-day functioning of programs, managing administrative tasks, and supporting program staff in delivering their services effectively. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and excellent communication abilities. This is a fantastic opportunity for an individual passionate about contributing to meaningful social impact and supporting the vital work of our client in the Upington region. The Program Administrator will be responsible for a wide range of administrative duties, maintaining accurate records, and facilitating smooth communication channels. We are looking for a proactive and reliable individual who is adept at multitasking and committed to upholding the organization's standards of excellence. The focus is on providing robust administrative support that enables program success and enhances operational efficiency.

Key Responsibilities

• Provide comprehensive administrative and logistical support to program managers and teams in Upington.
• Manage program schedules, appointments, and travel arrangements.
• Maintain accurate and organized program records, databases, and filing systems.
• Prepare and edit program-related documents, reports, correspondence, and presentations.
• Facilitate communication with beneficiaries, partners, and stakeholders as directed.
• Assist with event planning, coordination, and execution for program activities.
• Process invoices, expenses, and other financial documentation related to program activities.
• Ensure compliance with organizational policies and procedures.
• Manage inventory of program supplies and equipment.
• Provide general office support and assist with other duties as assigned.

Requirements

• Proven experience in an administrative or program support role, preferably within a non-profit or charitable organization.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Discretion and ability to handle confidential information appropriately.
• Proactive attitude and willingness to take on new challenges.
• Valid driver's license and willingness to travel within the Northern Cape region occasionally.
• Familiarity with the Upington community and its unique characteristics is an advantage.

Benefits

This role offers the rewarding experience of directly contributing to the operational efficiency of impactful programs in the Upington community. Our client provides a supportive and dynamic work environment where professional development is encouraged. The position offers a hybrid work model, providing flexibility and a healthy work-life balance. A competitive salary is offered, commensurate with your skills and experience. Employees benefit from standard leave entitlements and opportunities to learn and grow within the non-profit sector. You will play a key role in supporting the delivery of essential services and making a tangible difference in the lives of those served by our client. This role is perfect for someone who excels at organization and wants to be part of a dedicated team.