Non-Profit Administrator

Placements24; Windsor Park (TN); Hybrid; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical aid

Hybrid work arrangement

Professional development

Job summary

Placements24 is seeking a highly organized Non-Profit Administrator to support essential services and back-office operations for a charity focused on vulnerable individuals in the region. You will coordinate schedules, manage correspondence, maintain records, and assist staff and volunteers to keep programs running smoothly.

The role requires excellent communication, strong organizational skills, and a commitment to the mission.

Qualifications

• Experience in administrative support within a non-profit or similar environment.
• Excellent organizational and time management abilities.
• Strong written and verbal communication skills.

Responsibilities

• Manage day-to-day office operations, ensuring a well-organized and efficient work environment.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain accurate and up-to-date filing systems, both physical and digital.
• Prepare reports, presentations, and other documents as required.
• Assist with the management of databases, including contact lists and program records.
• Process invoices, expenses, and other financial documentation with guidance from the finance department.
• Support HR functions, such as maintaining employee records and assisting with onboarding processes.
• Coordinate logistics for events, workshops, and community outreach activities.
• Act as a primary point of contact for visitors, staff, and external stakeholders.
• Ensure office supplies are adequately stocked and manage procurement processes for administrative needs.
• Assist program staff and leadership with various administrative tasks as needed.

Skills

Administrative support

Office management

Communication skills

Time management

Tools

Microsoft Office Suite

CRM systems

Job description

About the Role

Our client, a well-respected charity focused on providing essential services and support to vulnerable individuals in East London , is seeking a highly organized and detail-oriented Non-Profit Administrator. This role is vital for ensuring the smooth and efficient operation of the organization, supporting administrative functions, and assisting various departments. You will be responsible for a range of tasks, including managing office operations, coordinating schedules, handling correspondence, maintaining records, and providing support to staff and volunteers. The ideal candidate possesses excellent administrative skills, strong communication abilities, and a commitment to supporting the mission of a non-profit organization. This position offers a chance to contribute meaningfully to the Eastern Cape community.

Key Responsibilities

• Manage day-to-day office operations, ensuring a well-organized and efficient work environment.


• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.


• Schedule and coordinate meetings, appointments, and travel arrangements for staff.


• Maintain accurate and up-to-date filing systems, both physical and digital.


• Prepare reports, presentations, and other documents as required.


• Assist with the management of databases, including contact lists and program records.


• Process invoices, expenses, and other financial documentation with guidance from the finance department.


• Support HR functions, such as maintaining employee records and assisting with onboarding processes.


• Coordinate logistics for events, workshops, and community outreach activities.


• Act as a primary point of contact for visitors, staff, and external stakeholders.


• Ensure office supplies are adequately stocked and manage procurement processes for administrative needs.


• Assist program staff and leadership with various administrative tasks as needed.

Requirements

• Proven experience in administrative support, office management, or a similar role, preferably within the non-profit sector.


• Excellent organizational and time management skills, with a keen eye for detail.


• Strong written and verbal communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.


• Experience with database management and CRM systems is a plus.


• Ability to multitask and prioritize tasks effectively in a dynamic environment.


• Proactive problem-solver with a willingness to take initiative.


• Ability to work independently and collaboratively as part of a team.


• Discretion and professionalism in handling confidential information.


• A genuine interest in supporting the mission of a non-profit organization in East London .


• Understanding of the needs and challenges within the Eastern Cape community is advantageous.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and opportunities for professional development. This role provides a hybrid work arrangement, allowing for a balance of in-office engagement in East London and remote work flexibility. You will be part of a dedicated team working to support vulnerable individuals in the Eastern Cape . This position offers the rewarding experience of contributing to vital community services.