Program & Administrative Specialist

Transportation Security Careers; Mastic (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration program assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly.

They support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to‑day program needs.This role is well suited to someone who is comfortable working with detailed information, handling multiple assignments, communicating with different teams, and helping an office

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.
• Strong written and verbal communication skills.
• Familiarity with Microsoft Office and office software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration program assistants help keep TSA offices and airport field operations organized, accurate, and running smoothly.

They support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to‑day program needs.This role is well suited to someone who is comfortable working with detailed information, handling multiple assignments, communicating with different teams, and helping an office