Program Administration & Grants Support Specialist

Virginia Department of Education; Richmond (VA); In loco; USD 66.000 - 74.000; Tempo pieno

Descrizione del lavoro

The Virginia Department of Education is seeking a Program Administration Support Specialist to assist the adult education unit with grant management and reporting, reporting to the Director, Coordinator, and five Specialists in Richmond.

The role involves coordinating facilities services, maintaining records, processing eVA orders, and preparing letters and reports, while ensuring accessibility of complex documents. Telework options may be available for eligible staff during certain assignments.

Competenze

• Advanced secretarial procedures and office practices.
• Knowledge of state agency policies, procedures, rules, and regulations and state fiscal guidelines.
• Experience delivering high-satisfaction customer service with empathy and efficiency.
• Proficiency in Word, Excel, Publisher, and PowerPoint.
• Ability to manage complex workflows independently and maintain confidentiality.
• Ability to prioritize and multi-task to meet deadlines.

Mansioni

• Coordinate facilities support for phone services and office space changes.
• Maintain central file room for physical and electronic records.
• Coordinate records retention and disposition schedules.
• Serve as eVA support, process and track orders, and reconcile statements.
• Draft routine letters, memos, charts, and proofread grants and reports.
• Assist with formatting and Section 508 accessibility of documents.
• Coordinate Adult Education Advisory Committee meetings and communications.
• Participate in USDOE training on reporting processes.

Conoscenze

Secretarial procedures

State policies & regs

Customer service

Microsoft Office

Workflows & confidentiality

Task prioritization

Formazione

Business Administration degree

Equivalent experience

Descrizione del lavoro

The Virginia Department of Education is seeking a Program Administration Support Specialist to assist the adult education unit with grant management and reporting, reporting to the Director, Coordinator, and five Specialists in Richmond.

The role involves coordinating facilities services, maintaining records, processing eVA orders, and preparing letters and reports, while ensuring accessibility of complex documents. Telework options may be available for eligible staff during certain assignments.