Remote Grants & Records Administration Specialist

Dept of Ed Central Operations; Richmond (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Telework options

Job summary

The Virginia Department of Education is seeking a Program Administration Support Specialist to assist the adult education unit with grant management and administrative tasks for the Director, Coordinator, and five Specialists.

Responsibilities include coordinating facilities and records, managing eVA orders, drafting routine correspondence, ensuring accessibility, and coordinating advisory committee meetings. Background check required; teleworking options may be available.

Qualifications

• Demonstrated knowledge of advanced secretarial and general office procedures and practices.
• Knowledge of state agency policies, procedures, rules, and regulations.
• Experience delivering high-satisfaction customer service and resolving complex inquiries with empathy.
• High proficiency in MS Office Suite (Word, Excel, Publisher, PowerPoint).
• Ability to manage complex workflows independently with sound judgment and confidentiality.
• Ability to prioritize and manage multiple critical administrative tasks.

Responsibilities

• Independently coordinate with facilities for phone services, repairs, and office space changes.
• Maintain central file rooms for adult education records (physical and electronic).
• Coordinate records retention and disposition schedules.
• Serve as eVA support for orders, log items, and reconcile statements.
• Compose routine letters, memos, charts, and proofs for accuracy.
• Support formatting and Section 508 accessibility of documents and presentations.
• Coordinate Adult Education Advisory Committee meetings and communications.
• Participate in annual USDOE training on reports submission processes.

Skills

Secretarial skills

Customer service

MS Office proficiency

Confidentiality

Multitasking

Prioritization

Education

Business Administration degree

Related field preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

eVA procurement system

Job description

The Virginia Department of Education is seeking a Program Administration Support Specialist to assist the adult education unit with grant management and administrative tasks for the Director, Coordinator, and five Specialists.

Responsibilities include coordinating facilities and records, managing eVA orders, drafting routine correspondence, ensuring accessibility, and coordinating advisory committee meetings. Background check required; teleworking options may be available.