Grants Monitoring Specialist

Virginia Department of Education; Richmond (VA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Telework options

Job summary

The Virginia Department of Education seeks a Grants Monitoring Specialist to join the Finance team in Richmond. You will ensure compliance with federal grant provisions, analyze allocations, and oversee subrecipient reimbursements to support the department’s mission and strategic goals.

The role requires expertise in federal grant regulations, financial systems, and effective communication with government officials.

Qualifications

• Knowledge of federal grant reimbursement processes under ESEA, ESSA, IDEA, and CCDBG.
• Knowledge of federal laws/regulations applicable to local school divisions and subrecipients.
• Experience with Oracle Financials general ledger and payables; use of web-based systems.

Responsibilities

• Ensure compliance with post-award provisions of grant funds (CCDBG).
• Analyze grant allocations and subrecipient reimbursements.
• Determine subrecipient compliance with federal policies and grant terms.
• Ensure payments are processed accurately per regulations.
• Analyze budgets/expenditures; support budget development and modifications.
• Maintain complete documentation of spreadsheets and procedures.
• Assist or manage finance-related projects as needed.
• Provide timely, accurate technical assistance to requestors.

Skills

Federal grant reimbursement knowledge

Federal laws & regulations knowledge

Automated financial systems (Oracle/GL

Communication with government/partners

Microsoft 365, Excel, Word

Financial, accounting, auditing skills

Tools

Oracle Financials

Web-based systems

Microsoft 365 (Excel/Word)

Job description

Title: Grants Monitoring Specialist
State Role Title: Financial Services Spec I
Hiring Range: $75,000-90,000
Pay Band: 4
Agency: Dept of Ed Central Operations
Location: Richmond, Virginia
Agency Website: doe.virginia.gov
Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education (VDOE) is recruiting for a Grants Monitoring Specialist to support activities that move the organization's mission forward, specifically described in the Department's strategic plan to address the needs of students with disabilities and other student services. This position provides effective support as a member of the Department of Finance team, provides the highest expertise in the Commonwealth in the area of finance.

• Ensure compliance with the post- award financial provisions of grant funds related to the CCDBG federal award and sub awards.
• Analyze allocations posted by Budget and reimbursement requests submitted by grants sub recipients.
• Determine sub recipient compliance with federal policies, grant award provisions, current indirect cost rates, and VDOE procedures.
• Ensure payments are processed accurately and in compliance with state and federal regulations.
• Ensure fiscal integrity of agency accounting records by analyzing federal budgets and expenditures and making recommendations for budget development and approval of requested modifications.
• Maintain complete, accurate and detailed documentation associated with all spreadsheets and procedures.
• Assist with or Manage Special Projects as Determined by the Finance Grants Manager.
• Respond to requests for technical assistance in a timely manner and provides accurate and concise information to requestor.

Minimum Qualifications

• Demonstrated knowledge of federal grant reimbursement process related to and not limited to Elementary and Secondary Education Act (ESEA), Every Student Succeeds Act (ESSA), and Individuals with Disability Education Act (IDEA), Child Care Development Block Grant
• Demonstrated knowledge of federal laws and regulations as they apply to local school divisions and other grant subrecipients.
• Demonstrated knowledge of automated financial systems such as Oracle Financials general ledger and payables and Web-based systems.
• Demonstrated ability to communicate effectively with all levels of government and officials and private organizations.
• Demonstrated ability to utilize Microsoft 365 products especially MS Excel and Word.
• Demonstrated ability to apply knowledge of financial, accounting, and auditing functions.

Additional Considerations

• Demonstrated experience performing governmental accounting procedures is preferred.

Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

This role will require completion of a Statement of Economic Interests (SOEI), which is filed annual with the General Assembly.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: [phone], [TTY: 786-8389]

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Contact Information

Name: Human Resources
Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.